Front Desk Coordinator

Law Office of Jennifer Thaete, PC; Livermore (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

A busy law office in Livermore is looking for a full-time Front Desk Coordinator. The role involves managing a multi-line phone system, greeting clients, scheduling appointments, and providing administrative support. Ideal candidates will have strong customer service skills, be detail-oriented, and have experience in an office setting.

Benefits

Paid vacation

401(k)

Health insurance

Qualifications

• Punctual, dependable, and professionally presented.
• Friendly and confident with strong customer service skills.
• Self-motivated with a strong work ethic and attention to detail.

Responsibilities

• Greet clients and visitors; manage incoming phone calls.
• Schedule appointments and manage client files.
• Provide general administrative support as needed.

Skills

Customer Service

Communication

Organizational Skills

Education

Some college education

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

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Certified Specialist in Estate Planning, Probate & Trust Law.Helping make the complex simple.

Immediate Opening: Full-Time Front Desk Coordinator – Livermore Law Office

We are a busy and well-established law office in Livermore seeking a professional, reliable, and personable Front Desk Coordinator to join our team full-time.

The ideal candidate is comfortable managing a multi-line phone system, warmly greeting clients and visitors, and will serve as the first impression of our firm. This role requires exceptional organizational skills, attention to detail, and a polished, courteous demeanor.

Key Responsibilities:

• Greet clients and visitors; offer refreshments and notify team members of arrivals
• Answer and direct incoming phone calls; explain and pre-sell legal services; schedule and confirm appointments
• Manage incoming/outgoing mail; scan, sort, and distribute to appropriate team members
• Open new client files; calendar appointments and deadlines; assist with data entry, routine correspondence, and billing
• Provide general administrative support as needed

Qualifications:

• Punctual, dependable, and professionally presented
• Friendly and confident with strong customer service and communication skills
• Proficient with Microsoft Outlook, Word, Excel, and general data entry
• Prior administrative or front office experience preferred
• Some college education and relevant work/life experience required
• Ability to manage multiple priorities in a fast-paced environment
• Self-motivated with a strong work ethic and attention to detail

Schedule & Compensation:

• Full-time: Monday–Friday, in office
• Compensation is negotiable and based on experience
• Benefits include paid vacation and 401(k)
• Health insurance will be available

To Apply:

Please email your resume and a cover letter explaining why this role interests you, your available start date, and your requested pay rate to the email provided below.

[e-mail]

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Law Practice

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