Front Desk Clinical Receptionist

didgʷálič Wellness Center; Anacortes (WA); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) plan with employer matching

PTO and holidays

Life insurance and AD&D

Disability insurance

Job summary

didgwalic Wellness Center is seeking a friendly Front Desk Clinical Receptionist for an integrated care clinic offering primary care, behavioral health, and opiate treatment. The role supports the front desk, child watch, and daily operations in a patient-centered environment.

Responsibilities include scheduling across departments, HIPAA compliance, and coordinating with SUD counselors while using the EHR system.

Qualifications

• Knowledge of administrative/clerical procedures and systems.
• Understanding of trauma, culture, and wellness context in care.
• Compliant with state/federal confidentiality (HIPAA, 42 CFR part 2).
• Proficient with Microsoft Office and related programs.
• Knowledge of basic infant/toddler/preschool care and common injuries.

Responsibilities

• Coordinate and schedule appointments across medical, mental health, and counseling departments.
• Inform clients about treatment processes while maintaining confidentiality and HIPAA compliance.
• Process walk-ins by collecting applications and verifying admissions criteria.
• Coordinate schedules for walk-ins with SUDPs, mental health, and medical staff.
• Use EHR to update information and set appointment reminders at the client kiosk.
• Maintain front desk inventory, supplies, and equipment.
• Assist and engage children during play activities and supervise behavior.
• Ensure daily sanitizing and safety codes at the child watch area.

Skills

Admin procedures

HIPAA compliance

Microsoft Office

Cross-cultural communication

Time management

EHR familiarity

Child care basics

Education

High school diploma or equivalent

Tools

EHR systems

Job description

The didgwalic Wellness Center is seeking a welcoming Front Desk Clinical Receptionist to join our integrated care clinic that combines primary care, behavioral health, and opiate treatment all in one place. This is an excellent opportunity to be employed in an environment that believes in the holistic approach to healthcare and demonstrates a commitment to employee wellbeing by providing a supportive environment that encourages personal and professional growth.

The schedule for this position is Monday through Friday, 5:30am to 1:30pm.

At didgwalic Wellness Center, we prioritize the well-being of our patients and staff alike. We offer our employees an excellent total compensation package that includes some of the following.

Some Of Our Benefits Include

• Competitive base compensation and benefit package.
• Comprehensive health, dental, and vision insurance
• Employer-paid life insurance, AD&D, short- and long-term disability
• 401(k) Retirement Plan with up to a 4% employer matching
• 4+ weeks of Paid Time Off (PTO)
• 13 paid holidays observed
• Great working hours for work-life balance

Job Summary

Front Desk Clinical Receptionist facilitates the efficient operation of the department and acts as initial point of contact for patients/clients by performing a variety of clerical and administrative tasks. This position supports Child Watch and is responsible for the safety and wellbeing of each child and maintaining a creative and playful atmosphere for all participants.

Duties/Responsibilities

• Coordinates and schedules appointments for multiple departments including medical, mental health, and SUDP counselors.
• Assists and informs clients regarding the established treatment process, maintaining confidentiality and ensuring full compliance with all HIPAA regulations.
• Processes new walk ins on a timely basis, by requesting completed applications and medical information, verifying, and clarifying information, and explaining admissions criteria.
• Helps coordinate schedule for walk in appointments by working directly with the SUDPs. Mental health, and medical scheduling.
• Utilizes Electronic Health Record (EHR) to place information updates and appointment reminders into the client kiosk. Provides training and assistance to clients in the use and functionality of the kiosk program.
• Maintains inventory, orders, and distributes office supplies and/or equipment for the front desk.
• Guides children through play activities and remains active participant with the children through all activities (i.e., reading, drawing, coloring).
• Practices patience and positive attitude with childhood behavior and corrects inappropriate behavior with accordance with established practices and guidelines.
• Maintains child watch area in an orderly manner ensuring that daily sanitizing/cleaning and basic health and safety codes are always met.
• Stays aware and ready to implement all safety precautions and emergency procedures when necessary.
• Covers screening station for the Security department when needed.
• Other duties as assigned by the Nursing Manager.

Qualifications

Required Skills/Abilities:

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures and terminology.
• Ability to work in a cross-culture environment, understands the social and cultural context of the patients at the didgwalic Wellness Center. Understands the role of trauma, historical, community, family, and personal experience in wellness and recovery.
• Understands and adheres to state (RCW, WAC) and federal confidentiality regulations (HIPAA and 42 CFR part 2).
• Effective communication; written, verbal, and interpersonal skills, including conflict resolution.
• Proficient with Microsoft Office Suite and other related programs.
• Knowledge of basic care principals of infants, toddlers, and pre-school children including administering to injuries and illnesses common to young children.

Education And Experience

• High school diploma or equivalent is required.
• One to three years of experience working in an administrative role in medical environment (EHR) desired.
• One year of experience with children preferred.
• Strong time management skills and multitasking ability required.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Prolonged period of standing and frequent bending and reaching.
• Must be able to lift up to 30 pounds at times.