Receptionist - Cornerstone Counseling Center

Volunteers of America, Utah; Murray (UT); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Health coverage

Health Savings Account

403b retirement match

Employee assistance

Paid time off

Life insurance

Health Savings Account contribution

Referral bonuses

Job summary

Volunteers of America, Utah is seeking a Client Access Representative to be the first point of contact for new and existing clients, handling demographics, insurance, copays, and appointment check-ins in our open-access model.

You will support therapists with scheduling, maintain accurate records, verify Medicaid eligibility, and help with front-office duties. The role requires compassion, confidentiality, and teamwork in a busy office environment; Spanish helpful.

Qualifications

• Proficient in Microsoft Office Suite and general computer skills.
• Familiarity with multiple phone line systems and basic office hardware.
• Ability to maintain confidentiality and handle sensitive situations with professionalism.
• Spanish language skills are preferred.

Responsibilities

• Greet and direct clients with professionalism, screen for potential crisis situations and provide accurate information on the program and services offered.
• Collect/Verify new and existing client demographics, insurance information, and collect any copays due. Ensure that all necessary paperwork/documents have been completed, scanned and filed based on program enrollment.
• Check-in clients for groups, individual sessions, and provider visits, as well as assisting day treatment clients as needed.
• Update and maintain accurate group rosters, client trackers, daily ledgers, timely access data, and other state and federal data requirements.
• Support and assist therapists with scheduling, client communication, and obtaining necessary documentation.
• Answer and direct incoming calls appropriately.
• Verify Medicaid eligibility monthly, as well as authorizations.
• Monitor client account balances, notify therapists of outstanding balances, and assist with collections as needed.
• Distribute and collect quarterly fee forms; ensure forms are accurately completed, entered and routed to the appropriate staff.
• Administer and collect OQ-45 (Outcome Questionnaire-45) and other screening tools from clients as scheduled; ensure responses are entered or scanned into the UWITS/OQ Analyst and notify clinicians of any clinical alerts.
• Maintain general knowledge of various funding streams and eligibility criteria to ensure clients are connected to appropriate programs and billing sources.
• Perform other duties as assigned to support smooth clinical practices.

Skills

Microsoft Office

Phone system

Communication

Teamwork

Confidentiality

Tools

EHR systems

Job description

Description

Benefits

• Low-cost medical, dental, and vision coverage. Health savings account. 403b retirement plan with employer match (50% match up to 3%).
• Employee Assistance Program for all employees
• 33 paid days off: 11 observed paid holidays, 12 sick days, and 10 vacation days to start. Vacation increases to 12 days after 1 year, 15 days after 2 years, and more at 5 and 9 years of service
  • Sick and vacation time accrue hourly per pay period
• $50,000 in employer-paid life insurance; additional coverage available
• Employer contribution to your Health Savings Account (paid quarterly)
• Employee Referral Program including cash bonuses and paid time off

About

Volunteers of America, Utah is an affiliate of a national, nonprofit, faith-based organization that has served communities across the United States for more than 125 years. Volunteers of America, Utah’s mission is to provide community-supported paths for those who are vulnerable to improve their lives and increase their self-reliance. Our programs serve people experiencing challenges related to mental health, substance use, and homelessness. We encourage all who are passionate about making a difference, including individuals with lived experience, to apply.

Position Summary

The Client Access Representative will be the first point of contact for new and existing clients and will assist in the collection and entry of client demographics, insurance information, and copays into our EHR system. They will be responsible for client group/appointment check-ins, and answering phones. They will work closely with therapists and providers with scheduling and ensuring that all required paperwork has been completed for program enrollment. They will also assist in the tracking, follow up, and authorization of state and funding requirements on a regular basis, as well as other minor front office duties. This position supports the triage process for our Open Access Model by gathering initial information to assist in determining level of risk and urgency of need, while maintaining professionalism, confidentiality, and compassion for individuals in crisis or distress.

Essential Duties

• Greet and direct clients with professionalism and warmth. Screen for potential crisis situations and provide accurate information on the program and services offered
• Collect/Verify new and existing client demographics, insurance information, and collect any copays due. Ensure that all necessary paperwork/documents have been completed, scanned and filed based on program enrollment.
• Check-in clients for groups, individual sessions, and provider visits, as well as assisting day treatment clients as needed.
• Update and maintain accurate group rosters, client trackers, daily ledgers, timely access data, and other state and federal data requirements.
• Support and assist therapists with scheduling, client communication, and obtaining necessary documentation.
• Answer and direct incoming calls appropriately.
• Verify Medicaid eligibility monthly, as well as authorizations.
• Monitor client account balances, notify therapists of outstanding balances, and assist with collections as needed.
• Distribute and collect quarterly fee forms; ensure forms are accurately completed, entered and routed to the appropriate staff.
• Administer and collect OQ-45 (Outcome Questionnaire-45) and other screening tools from clients as scheduled; ensure responses are entered or scanned into the UWITS/OQ Analyst and notify clinicians of any clinical alerts.
• Maintain general knowledge of various funding streams and eligibility criteria to ensure clients are connected to appropriate programs and billing sources.
• Perform other duties as assigned to support smooth clinical practices.

Requirements

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Knowledge of Microsoft Office Suite
• Knowledge of multiple phone line system
• Familiarity with the population we serve and community resources is preferred.
• At least 1 year of experience in a receptionist, administrative, or customer service role—preferably in healthcare, behavioral health, or social services is preferred.
• Excellent organizational, multitasking, and computer skills (e.g., Microsoft Office, EHR systems).
• Ability to maintain confidentiality and handle sensitive situations with empathy and professionalism.
• Ability to communicate effectively with staff and clients
• Ability to work well with a team
• Ability to work in an environment that at times may be stressful
• Familiarity with the population we serve and community resources is preferred
• Experience in an office setting is preferred
• Spanish language skills preferred
• Work is generally performed in an office environment, must sit for extended periods of time
• Some light lifting, no more than 25 lbs., may be required
• Must pass DHHS-required background check and maintain eligible determination throughout employment
• Must pass pre-employment drug test

Physical Demands

• Ability to lift and carry 25 lbs.
• Ability to move around the facility, interacting with clients for extended periods.
• Work is generally performed in an office environment. May entail using a computer for extended periods of time.