Front Desk Agent

Blue Sky Hospitality Solutions; Pittsburgh (Allegheny County); On-site; USD 28,000 - 35,000; Full time

Job summary

A hospitality firm in Pittsburgh is seeking a Front Desk Agent to provide exceptional customer service, welcoming and assisting guests upon arrival. Responsibilities include managing registrations, handling payments, and ensuring guest satisfaction throughout their stay. Ideal candidates will possess strong communication skills and proficiency in handling office equipment and MS Office programs. This role requires attention to detail and the ability to problem-solve in a busy environment.

Qualifications

• Familiarity with office machines such as fax and printer.
• Knowledge of office management and basic bookkeeping.
• Proficient in English (oral and written).

Responsibilities

• Greet and welcome guests upon arrival.
• Register guests into the computer, verifying reservation information.
• Accept payment for guests’ accounts both at registration and checkout.
• Maintain a house bank and report daily receipts.
• Book reservations for guests at the Front Desk.

Skills

Strong communication and people skills

Customer service orientation

Good organizational and multi-tasking abilities

Problem-solving skills

Tools

MS Office (Excel, Word)

Office machines (fax, printer)

Job description

About the Front Desk Agent

Wyndham Garden Pittsburgh Airport -- We're looking for a friendly, team-oriented Front Desk Representative to join our amazing team, and to be the first point of contact for all of our on-site visitors. You'll be maintaining and executing on all receptionist and clerical duties at the desk of our main entrance.

The ideal candidate will have a friendly, easygoing personality in addition to being perceptive and disciplined. You should be able to deal with complaints, learn quickly, and give accurate information. A customer-oriented approach is essential.

We want you to make our guests and visitors feel appreciated and valued while on our premises.

Front Desk Responsibilities

• Greet and welcome guests upon arrival.
• Register guests into the computer, verifying reservation, address, and credit information.
• Promote the Guest Loyalty Program and provide recognition and benefits to all present members.
• Accept payment for guests’ accounts both at the time of registration and at checkout.
• Maintain a house bank and make a deposit and accurate report of receipts daily.
• Cash checks and exchange currency for guests.
• Answer phone in a timely manner.
• Respond & process requests for late check outs, room changes, lock-outs, billing inquiries, and extension of stay.
• Keep activity log updated to allow for proper follow-up.
• Ensure guest satisfaction
• Issue key to and control entrance of safety deposit boxes.
• Post miscellaneous charges as requested.
• Assist in handling mail and facsimiles and providing guest with information regarding hotel facilities and local attractions.
• Book reservations for those guests who approach the Front Desk.

Front Desk Requirements

• Familiarity with office machines (e.g. fax, printer etc.)

• Knowledge of office management and basic bookkeeping

• Proficient in English (oral and written)

• Excellent knowledge of MS Office (especially Excel and Word)

• Strong communication and people skills

• Good organizational and multi-tasking abilities

• Problem-solving skills

• Customer service orientation

• Some weekends and holidays are required