Front Desk Administrator - Part Time

Jason Pharmaceuticals, Inc.; Baltimore (MD); On-site; USD 28,000 - 38,000; Full time

Job summary

Medifast is seeking a Front Desk Administrator to provide essential office support, greet visitors, manage calls and mail, and help coordinate supplies and events. The role ensures a welcoming reception, processes food orders, and supports Executive Team with various admin tasks.

Requirements include a high school diploma or GED, 2 years of reception/office experience, and strong Microsoft Word/Outlook/Excel/PowerPoint skills, plus excellent communication and organizational abilities.

Qualifications

• High school diploma or GED.
• 2 years of reception or office experience.
• Experience with Word, Outlook, Excel and PowerPoint.
• Excellent interpersonal and customer service skills.
• Organized and detail-oriented.
• Professional telephone and email etiquette.
• Ability to multi-task.
• Excellent conflict resolution skills.

Responsibilities

• Serve as the first point of contact for employees, visitors, candidates, contractors, vendors and customers.
• Greet guests, maintain visitor logs and security badges, and manage the reception area.
• Process employee food orders and coordinate with vendors.
• Order and receive office and kitchen supplies; monitor breakroom stocks.
• Provide administrative assistance including meeting coordination and expense processing.

Skills

Reception experience

Interpersonal skills

Customer service

Multi-tasking

Telephone etiquette

Education

High school diploma or GED

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Job description

Overview of Position The Front Desk Administrator provides general office support with a variety of clerical activities and related tasks. This role is responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies, managing the employee food order process, assisting with events as well as other additional administrative duties.

Job Responsibilities

• Serve as the first point of contact for all employees, visitors, candidates, contractors, vendors and customers.
• Greet guests, maintain visitor logs and security badge for employees, answer and direct incoming calls and emails, monitor the reception area and create a welcoming, professional experience for everyone entering Headquarters.
• Process employee food orders for Headquarters and remote employees.
• Order and receive office and kitchen supplies.
• Ensure breakroom supplies remain stocked and organized.
• Serve as a backup for receiving and distributing mail and package and coordinating incoming and outgoing shipments.
• Coordinate with vendors including Culligan, Staples, First Choice and Shred-IT.
• Schedule deliveries, receive service providers and ensure vendors have the information needed to complete services efficiently.
• Assist with employee events on an as-needed basis, including coordinating catering, decorations, room setup and vendor follow-up.
• Provide administrative assistance including coordinating catered meals, meeting coordination and processing expense reports for Executive Team members.
• Other duties as assigned.

Scope

An individual contributor that supports the organization.

Knowledge, Education, Skills and Abilities

• Possession of a high school diploma or equivalent (GED)
• 2 years of reception or office experience
• Experience in using Microsoft Word, Outlook, Excel and PowerPoint
• Excellent interpersonal and customer service skills
• Upbeat and positive attitude
• Very organized and detail-oriented
• Professional telephone and email etiquette
• Ability to multi-task
• Excellent conflict resolution skills

The salary range for this position is: $20.16 - $27.28

Medifast (NYSE: MED) is the health and wellness company known for its science-backed comprehensive metabolic health system, Trilivy. Designed to address the challenges of metabolic dysfunction, the company's holistic approach integrates science-backed plans and products, personal 1:1 coaching, a supportive community, and behavioral science support to develop healthy habits. Driven to improve metabolic health through advanced science and comprehensive behavioral support, Medifast has introduced Metabolic Synchronization a breakthrough science that targets metabolic dysfunction through a comprehensive system focused on fat loss, lean mass preservation, and long-term health. Trilivy's comprehensive three-phase metabolic health system is designed to help people reset their metabolism, refine their health, and renew their lives. By integrating science, coaching, and healthy habits into a single approach, Trilivy helps people look, feel, and live better. Backed by more than 45 years of clinical heritage, Medifast continues to advance its mission of lifelong transformation through metabolic science and human connection.

For more information, visit trilivyhealth.com and medifastinc.com.

When you join Medifast, you become part of a dynamic, passionate team that's redefining what it means to live better. Backed by more than 45 years of clinical heritage, Medifast continues to advance its mission of lifelong transformation through metabolic science and human connection.

At Medifast, we've established a culture where every team member is valued, included, and supported. Just like our Trilivy's coaches impact clients with whole-person health, Medifast team members are guided by our shared values, in a community of like-minded, purpose-driven people who empower each other to be extraordinary every day - all while improving the lives of others along the way.