Front Desk & Administrative Support Specialist

Jewish-Family-and-Children; San Rafael (CA); On-site; USD 37,195 - 41,328; Full time

Benefits offered by this job

403(b) retirement match

Healthy benefits package

Vacation and holidays

Job summary

Jewish Family and Children's Services (JFCS) in Marin Region seeks an Administrative Receptionist to provide reception, data entry, and program support. You will handle a multi-line phone system, greet visitors, manage sign-in, process payments, and support clinicians and programs in a fast-paced nonprofit environment.

The role requires strong communication, 50 wpm typing, and proficiency in Microsoft Office and Google Workspace. This is a full-time on-site position with benefits and holidays.

Qualifications

• High School Diploma or equivalent required.
• Minimum of one year front desk/receptionist experience or equivalent.
• Minimum of one year data entry experience.
• Minimum of two years secretarial/administrative or equivalent experience.
• Excellent written and verbal communication skills.
• Ability to type a minimum of 50 wpm.
• Working knowledge of Microsoft Office Suite and Google Workspace.

Responsibilities

• Provides primary reception coverage, including opening and closing of reception/building as necessary.
• Greets employees, visitors, vendors, and community members professionally while maintaining confidentiality.
• Manages a multi-line phone system by answering and directing calls.
• Assists with visitor sign-in procedures, building access coordination, and facilitates flow of clients and attendees.
• Processes client payments and records transactions in systems; prepares banking deposits and scans documents.
• Monitors reception area and common areas to maintain a professional environment.
• Supports general administrative requests and maintains the Master Reception Outlook Calendar.
• Works with Marin region staff and assists programs such as JFCS Rides, MSSP, and Food Bank (Salesforce updates, etc.).
• Accepts and processes donations according to procedures.
• Assists clinicians with opening/closing clinical cases in SmartCare and creating charts for new clients.

Skills

Communication

Typing 50 wpm

Front desk experience

Data entry experience

Education

High School Diploma or equivalent

Tools

Outlook

Microsoft Office

Google Workspace

Job description

Jewish Family and Children's Services (JFCS) in Marin Region seeks an Administrative Receptionist to provide reception, data entry, and program support. You will handle a multi-line phone system, greet visitors, manage sign-in, process payments, and support clinicians and programs in a fast-paced nonprofit environment.

The role requires strong communication, 50 wpm typing, and proficiency in Microsoft Office and Google Workspace. This is a full-time on-site position with benefits and holidays.