Front Desk & Administrative Support Specialist – Nursing Dept

Taleo; Pittsburgh (Allegheny County); On-site; USD 25,000 - 30,000; Full time

Job summary

The University of Pittsburgh School of Nursing is seeking a front-desk Administrative Assistant to support department operations, greet visitors, and provide general clerical assistance. The role includes scheduling, data entry, and document preparation, with emphasis on professional communication and teamwork.

Responsibilities include travel arrangements, expense processing, and maintaining student records using Typhon, Concur, and related systems.

Qualifications

• Associate's degree required; 3 years of experience preferred.
• Excellent time management and organizational skills.
• Strong customer service and communication abilities.

Responsibilities

• Front Desk Reception: Answer and direct inquiries, greet visitors, and provide professional support.
• Clerical Assistance: Filing, typing, data entry, meeting minutes, and confidential information handling.
• Travel & Expense Management: Arrange faculty travel and process expense reports with Concur and related tools.
• Student Records: Collect and update clinical records, Typhon entries, and curriculum plans.
• General Administrative Support: Maintain files, schedules, and coordination between departments.

Skills

Time management

Organizational skills

Verbal communication

Written communication

Customer service

Microsoft Office Suite

Team collaboration

Detail-oriented

Problem-solving

Education

Associate's degree

Tools

Typhon

Concur

PantherExpress

Anthony Travel

Job description

The University of Pittsburgh School of Nursing is seeking a front-desk Administrative Assistant to support department operations, greet visitors, and provide general clerical assistance. The role includes scheduling, data entry, and document preparation, with emphasis on professional communication and teamwork.

Responsibilities include travel arrangements, expense processing, and maintaining student records using Typhon, Concur, and related systems.