Front Desk & Administrative Coordinator

HMR Veteran Services; Florence (SC); On-site; USD 28,000 - 42,000; Full time

Job summary

HMR Veteran Services is seeking a dynamic Receptionist to serve as the face of the organization in Florence, SC. You will handle front-office operations, greet visitors, answer calls, and support multiple departments with administrative tasks.

The ideal candidate has strong English communication, confidentiality, and organizational skills, with experience in Microsoft Excel and Outlook. This on-site role emphasizes attention to detail in a fast-paced environment.

Qualifications

• Thorough knowledge of general office operations and administrative support procedures.
• Proficient in Microsoft Excel and Microsoft Outlook for calendar management and data entry.
• Basic HR onboarding familiarity and confidentiality in handling sensitive information.
• Strong interpersonal communication and telephone skills for stakeholder engagement.
• Excellent organizational skills and ability to multitask in a fast-paced environment.

Responsibilities

• Greet clients, visitors and guests with high-level customer service and direct them to the appropriate personnel.
• Manage high-volume inbound calls with professional telephone skills and accurate message taking.
• Coordinate calendars by scheduling and setting appointments for internal teams and external stakeholders.
• Oversee office supply management, inventory monitoring, ordering, and stockroom organization.
• Perform general clerical tasks including filing, data entry and document management.
• Provide administrative support across departments, including HR onboarding paperwork.
• Maintain a secure, organized reception area and ensure confidentiality of records.
• Use Microsoft Excel and Outlook to manage correspondence and daily logs.

Skills

Office administration

Calendar management

Verbal & written English

Customer service

Organization

Time management

Microsoft Excel

Microsoft Outlook

Education

Higher education or secretarial training

Tools

Microsoft Office

Job description

HMR Veteran Services is seeking a dynamic Receptionist to serve as the face of the organization in Florence, SC. You will handle front-office operations, greet visitors, answer calls, and support multiple departments with administrative tasks.

The ideal candidate has strong English communication, confidentiality, and organizational skills, with experience in Microsoft Excel and Outlook. This on-site role emphasizes attention to detail in a fast-paced environment.