Front Desk Administrative Associate

Career Group; Palo Alto (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player in the financial services sector is seeking a professional Receptionist to be the welcoming face of their Palo Alto office. This exciting opportunity involves providing top-notch administrative support, managing phone coverage, and ensuring a pleasant reception area. Ideal candidates will possess excellent communication skills, strong organizational abilities, and a commitment to delivering exceptional customer service. Join a prestigious firm and immerse yourself in the dynamic financial industry, where you can grow and make a meaningful impact in a supportive environment.

Qualifications

• Excellent communication skills and prior corporate experience preferred.
• Strong organizational skills and attention to detail are essential.

Responsibilities

• Greet guests and provide administrative support to the team.
• Manage meeting room calendars and coordinate office events.

Skills

Verbal Communication

Written Communication

Organizational Skills

Customer Service

Attention to Detail

Confidentiality

Education

College Degree

Job description

Highly Prestigious Investment Firm based in Palo Alto is seeking to hire a poised and professional Receptionist to join their astounding team! In this role, you will be the face of the office, greeting and directing guests, while providing the highest level of administrative service. This is a unique opportunity for an outgoing and warm individual to work with a well-known firm and ease into the Financial industry!

This role will be 5-days/week in the office.

In this role you will:

1. Provide phone coverage for the office and direct calls to appropriate parties in an efficient and professional manner.
2. Coordinate and ensure neat appearance of reception area and conference rooms.
3. Manage meeting room calendars and set up conference room Zooms and dial-ins for meetings.
4. Serve as point of contact for vendors; arrange and coordinate food and beverages for meetings as requested by staff.
5. Organize workrooms, maintain, and order office supplies.
6. Receive and send packages along with sort and distribute mail.
7. Monitor office frequently throughout the day to ensure everything is in working order.
8. Assist with planning and coordinating the office events.
9. Provide assistance for the Administrative team when needed including travel, calendar, and emails.
10. Assist with other tasks and projects as needed.

We are looking for a candidate who has:

1. Excellent verbal and written communication skills.
2. Prior experience in a corporate setting desired.
3. Strong organizational skills and attention to detail.
4. An ability to provide the utmost in customer service to guests and internal clients.
5. A “can-do” attitude and is willing to pick up tasks as needed.
6. The ability to handle confidential and sensitive information with professionalism.
7. College degree required.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Financial Services and Investment Management