Front Desk/Administrative Assistant

STI; Orlando (FL); On-site; USD 35,000 - 45,000; Full time

Job summary

STI in Orlando is looking for an Administrative Assistant to support the Region Program Office Manager and manage various office tasks. Candidates should have at least 2 years of experience and strong skills in data entry, organization, and Microsoft Office applications.

This role involves coordinating meetings, making travel arrangements, and handling correspondence, ensuring smooth office operations. Proficiency in data processing and attention to detail are essential.

Qualifications

• Preferred minimum of 2 years working as an Administrative Assistant or similar.
• Ability to maintain a timely and responsible workflow.
• Working knowledge in various computer applications.

Responsibilities

• Assist the Region Program Office Manager with various tasks.
• Make travel arrangements and maintain calendars.
• Coordinate meetings and training sessions as needed.

Skills

Data processing

Data entry

Detail-oriented

Teamwork skills

Microsoft Office proficiency

Adobe PDF knowledge

Education

Minimum of 2 years as an Administrative Assistant

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Microsoft Teams

Job description

Candidate Responsibilities

• Serves as assistance to the Region Program Office Manager
• Make travel arrangements
• Maintains calendars and makes appointments with or without consultation
• Receiving and completing complex work assignments with a minimum of instruction
• Ability to organize one's time and resources in order to accomplish assigned duties
• Functions as a Procurement Agent for the Program Office and other Departments as needed
• Serves as a back‑up person for front desk duties

Human Resource Duties

• Research, price and purchase office supplies
• Creates vacancy announcements and monitors activity regarding the hiring process
• Collection and pre‑screening of applications, creating spreadsheets for analysis of candidates, conducting background and reference checks and processing paperwork for the hiring package
• Monitor and receives, review and approves purchasing card charges in FLAIR at the Level 4 stage
• Coordinates arrangements for various meetings, such as conferences, workshops, committee meetings or other activities; reserves use of rooms, notifies meeting participants of meeting dates/times, coordinates equipment, supplies and room set up
• Assists the training office in organizing in‑service trainings, issues certificates, etc.
• Receives and review incoming correspondence that does not require the Manager personal attention and routes complex inquiries to the appropriate personnel. Sorts incoming mail to Program Office.

Skills

• Preferred minimum of 2 years working as an Administrative Assistant or similar positions.
• Data processing, Data entry, detailed‑oriented, ability to work alone as well as working with a team. Responsible with own workload and capacity to maintain workflow in a timely and responsible manner.
• Working knowledge in Microsoft Office to include Excel, Outlook, Word and Microsoft Teams. Other computer applications such as Adobe PDF, Windows, Etc.