Front Desk & Admin Support Specialist

Legacy Risk Solutions, LLC; Atlanta, Northern (GA, KY); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Flexible Spending Account (FSA)

Life insurance coverage

Short-term and long-term disability

Accident and critical illness options

Generous Paid Time Off (PTO)

Job summary

Legacy Risk Solutions, LLC is seeking a highly organized administrative professional to support the PNIG-Atlanta office, handling day-to-day operations and essential agency systems. The role contributes to an exceptional employee and client experience while maintaining data accuracy.

This is an excellent entry into the insurance industry within a fast-paced, collaborative office environment. Responsibilities include greeting guests, managing calendars, processing mail, generating reports,

Qualifications

• High school diploma or equivalent.
• Minimum of two years of administrative or office support experience.
• Proficiency with Microsoft Windows and Microsoft Office 365, including Word and Excel.
• Strong organizational skills with the ability to prioritize and manage multiple tasks while meeting deadlines.
• Excellent verbal and written communication skills, with the ability to communicate information clearly and professionally.
• Self-motivated, dependable, and able to work independently with minimal guidance.
• Demonstrated initiative and willingness to take on additional responsibilities.
• Strong emphasis on teamwork, collaboration, data accuracy, and process improvement.

Responsibilities

• Greet and welcome guests upon arrival and ensure they are directed to the appropriate person or office.
• Maintain a professional, clean, and welcoming reception area.
• Answer, screen, and route incoming phone calls.
• Provide accurate and helpful information in person, by phone, and via email.
• Receive, sort, and distribute daily mail and deliveries.
• Process outgoing mail and other office correspondence.
• Print and mail invoices, certificates, auto ID cards, proposals, and policy books.
• Process Accounting, Licensing & Contracts mail by scanning, tasking, and scheduling items in the appropriate system.
• Maintain agency shared calendars and assist with scheduling as needed.
• Scan incoming mail and assign items within the agency management system.
• Assign unassigned tasks within the agency management system.
• Download and assign webmail within the agency management system.
• Generate monthly production reports and ad hoc reports as needed.
• Update quarterly pivot tables and generate quarterly sales scorecards.
• Order, organize, and maintain office and break room supplies and inventory.
• Coordinate and schedule approved business travel.
• Coordinate company events, meetings, and required catering.
• Order flowers and food for employee events and life events, including bereavements, new babies, retirements, and other occasions.
• Perform general administrative and clerical duties, including filing, photocopying, faxing, and document organization.
• Provide additional administrative support and perform other related duties and responsibilities as assigned.]
• CoT_job_summary_short":"COMPANY NAME: Legacy Risk Solutions, LLC\nKEY POINTS: Reception, admin support, office operations"
• job_summary_short":"<p>Legacy Risk Solutions, LLC is seeking a highly organized administrative professional to support the PNIG-Atlanta office, handling day-to-day operations and essential agency systems. The role contributes to an exceptional employee and client experience while maintaining data accuracy. This is an excellent entry into the insurance industry within a fast-paced, collaborative office environment.</p><p>Responsibilities include greeting guests, managing calendars, processing mail, generating reports, coordinating travel and events, and providing comprehensive clerical support to ensure smooth office operations.</p>
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Skills

Organizational skills

Time management

Verbal and written communication

Independent worker

Teamwork

Attention to detail

Education

High school diploma

Tools

Microsoft Windows

Microsoft Office 365

Word

Excel

Job description

Legacy Risk Solutions, LLC is seeking a highly organized administrative professional to support the PNIG-Atlanta office, handling day-to-day operations and essential agency systems. The role contributes to an exceptional employee and client experience while maintaining data accuracy.

This is an excellent entry into the insurance industry within a fast-paced, collaborative office environment. Responsibilities include greeting guests, managing calendars, processing mail, generating reports,