Front Desk & Admin Coordinator: Welcoming, Scheduling & Support

Radias Health; Minnesota; On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

4 weeks PTO

12 paid holidays

Medical coverage

Dental coverage

Vision coverage

HSA with employer contribution

FSA

Tuition reimbursement

Student Loan Repayment Assistance

403b retirement plan

Disability insurance

Bereavement leave

Parental leave

Employee Assistance Program

Wellness program

Pet insurance

Mileage reimbursement

Casual dress code

Job summary

RADIAS Health is seeking a Front Desk Coordinator to serve as the first point of contact for clients and visitors in Saint Paul, MN. The role focuses on managing the main lobby, answering phones, scheduling appointments, maintaining client records, and assisting with administrative tasks.

The ideal candidate will have strong communication skills, professionalism, and attention to detail. Hours are Monday–Friday 7:45 am–4:00 pm, fully onsite at 166 4th St E Ste 200, Saint Paul, MN 55101.

Qualifications

• High School diploma or equivalent.
• Knowledge of office management with good clerical and organization skills.
• Knowledge of Microsoft Office products.
• Ability to manage a multiline phone system.

Responsibilities

• Greet and assist visitors in meeting their needs and promptly notifying the employee of their presence.
• Effectively communicate messages, requests, and information to staff and supervisors via telephone, email, and/or text.
• Maintain the privacy of both individuals being served and employees in the reception area, ensuring respect for their confidentiality.
• Demonstrate professionalism and establish appropriate boundaries at all times, managing and de-escalating difficult situations as needed with the support of clinical staff.
• Schedule appointments and provide reminder calls for the Outpatient clinic as directed by clinic staff.
• Contribute to various projects, including data entry, mailings, and document preparation as required.
• Handle incoming, outgoing, and inner office mail, as well as manage the postage meter.
• Complete all necessary paperwork, eligibility checks, and reports in a timely and organized manner.
• Ensure the smooth opening and closing of the reception area each day, including setting the phone system to the appropriate day/night mode.
• Maintain a presentable reception area at all times.
• Other duties as assigned.

Skills

Multiline phone system

Office management

Microsoft Office

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

RADIAS Health is seeking a Front Desk Coordinator to serve as the first point of contact for clients and visitors in Saint Paul, MN. The role focuses on managing the main lobby, answering phones, scheduling appointments, maintaining client records, and assisting with administrative tasks.

The ideal candidate will have strong communication skills, professionalism, and attention to detail. Hours are Monday–Friday 7:45 am–4:00 pm, fully onsite at 166 4th St E Ste 200, Saint Paul, MN 55101.