Front Desk & Admin Coordinator (Mon-Thu, Early Hours)

Sonac (by Darling Ingredients); Anaheim (CA); In loco; USD 26.000 - 29.000; Tempo pieno

Descrizione del lavoro

Sonac (by Darling Ingredients) in Anaheim, CA is seeking a Receptionist to manage front desk and support CEO and office teams. The role focuses on greeting guests, handling calls, and coordinating administrative tasks with a customer-focused approach.

Responsibilities include messages, mail, supplies, and light clerical duties using Sage 300 or similar systems. Strong MS Office skills and two years of reception experience are preferred.

Competenze

• 2 years of receptionist experience required.
• Proficient with Word, Excel, Outlook.
• Strong communication and organizational skills.

Mansioni

• Takes and delivers messages or transfers calls to voicemail when appropriate personnel are unavailable.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Supports office staff with day-to-day operations, projects and all other duties as assigned.
• Perform clerical work, such as data entry, filing, photocopying, and faxing.
• Direct visitors to the appropriate office or person.
• Assist with communication to employees of service arrivals.
• Receive, sort, and distribute daily mail or deliveries.
• Responsible for office supply inventory.
• Order office supplies - as needed.
• Maintain office security by monitoring visitor access on incoming and outgoing traffic.
• Ensure reception area is tidy and presentable.
• Responsible for receiving incoming packages and providing recipient notification.
• On occasion help order food, for events, business, and executive meetings.
• Update and maintain Sonfarrel Aerospace LLC. company phone list and Directory
• Performs other clerical duties for all departments as needed, such as filing, photocopying, scanning and attaching images in Sage 300 or other software.
• Assist with AP checks for regular mailing (insert signed checks into envelopes and stamp with postage) prepare documents for checks requiring special mailing (UPS, Certified Mail, Return Receipt, hand-deliveries, etc...) and filing all paid invoices. If necessary, take checks to post office.
• Perform special projects assigned by CEO.
• Maintain accurate and up to date files for CEO, HR and Accounting related functions as needed and assigned.
• Assist and provide support to other administrative support team members on an as needed basis.
• All other duties and responsibilities as assigned.

Conoscenze

Reception experience

MS Office

Customer service

Formazione

High School Diploma

Descrizione del lavoro

Sonac (by Darling Ingredients) in Anaheim, CA is seeking a Receptionist to manage front desk and support CEO and office teams. The role focuses on greeting guests, handling calls, and coordinating administrative tasks with a customer-focused approach.

Responsibilities include messages, mail, supplies, and light clerical duties using Sage 300 or similar systems. Strong MS Office skills and two years of reception experience are preferred.