Front Desk & Admin Coordinator – HOA & Property Management

Group Jazz; Solana Beach (CA); On-site; USD 42,000 - 59,000; Full time

Job summary

PMP Professionals LLC. is seeking a Front Desk Administrative Support Coordinator for Seascape Surf Estates in Solana Beach, CA. The role focuses on front desk coverage, clerical support, and coordination of access devices, architectural applications, and clubhouse reservations for HOA operations.

You will greet residents, manage inquiries, maintain records, and assist with billing logs while supporting community managers in delivering exceptional service to homeowners and stakeholders.

Qualifications

• High school diploma or GED required.
• Two-year associate degree or higher preferred.
• One to three years of administrative, front desk, customer service, property management, or HOA-related experience preferred.
• Experience in community association management or access device coordination is a plus.
• Excellent customer service, communication, and organizational skills.
• Ability to multitask and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to communicate respectfully and professionally.

Responsibilities

• Serve as the first point of contact at the front desk.
• Greet homeowners and visitors professionally.
• Answer phones and route inquiries accurately.
• Maintain calendars, contact lists, and schedules.
• Process invoices and maintain billing records.
• Coordinate access devices, keys, and gate credentials.
• Review architectural applications for completeness.
• Prepare reports and correspondence for management.
• Support community managers with logs and documentation.

Skills

Customer service

Communication

Organizational skills

Multitasking

Professionalism

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Office: Word Excel Outlook

Job description

PMP Professionals LLC. is seeking a Front Desk Administrative Support Coordinator for Seascape Surf Estates in Solana Beach, CA. The role focuses on front desk coverage, clerical support, and coordination of access devices, architectural applications, and clubhouse reservations for HOA operations.

You will greet residents, manage inquiries, maintain records, and assist with billing logs while supporting community managers in delivering exceptional service to homeowners and stakeholders.