Front Desk & Accounts Payable Specialist

Show Low; Show Low, Northern (AZ, KY); Hybrid; USD 23,000 - 32,000; Full time

Job summary

Show Low Unified School District is seeking a Receptionist/Accounts Payable Specialist to manage invoices, requisitions, reimbursements, and payments for student activities and district programs. The role emphasizes accuracy, compliance with USFR, and safeguarding confidential financial information.

The position supports accounts payable, payroll transmittals, and financial reporting, and serves as a front-d desk representative for the Business Office. Location is the Show Low District Office.

Qualifications

• High School Diploma or GED required; Associate's degree or higher in business, accounting, or related field preferred.
• At least two years of experience in accounts payable or a similar finance-related role, preferably with a focus on student activities or school-based programs.
• Knowledge of USFR (Uniform System of Financial Records) guidelines and student activity fund accounting.
• Proficiency in accounting software, Microsoft Office Suite (Excel, Word, Outlook), and Google Suite.
• Strong attention to detail and accuracy in financial transactions.
• Excellent organizational, communication, and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• Arizona IVP Fingerprint Clearance Card.

Responsibilities

• Process and record all incoming invoices, requisitions, and reimbursements for student activities and district purchases, ensuring compliance with district policies.
• Verify coding for student activity funds, clubs, events, and programs to ensure accuracy.
• Maintain accurate records of all student activity financial transactions and documentation for audit purposes.
• Prepare and process payments for vendors, including event services, field trips, and extracurricular activities.
• Resolve discrepancies in billing, payments, and purchase orders related to student activities and district accounts.
• Assist with tracking expenditures related to student activities, ensuring compliance with each program's budget.
• Monitor student activity fund balances, providing regular updates on budget status and assisting in preparing budget reports.
• Support the preparation of the yearly Advice of Encumbrance report, tracking projected costs and available funds for student activities.
• Maintain positive relationships with vendors, addressing billing concerns and ensuring timely payments for student-related expenses.
• Ensure compliance with district purchasing policies and USFR guidelines in all payment processing.
• Review and process a wide range of invoices, including utility bills, staff reimbursements, and event-related services, ensuring accurate calculations.
• Ensure all transactions comply with USFR guidelines and district financial policies.
• Maintain up-to-date records and audit trails for all financial transactions related to student activities.
• Assist auditors by providing necessary documentation and records for audits or reviews.
• Provide guidance on fiscal procedures and ensure compliance with financial regulations.
• Provide backup support for other accounts payable functions, including Athletics, Warehouse, Food Service, and Special Education, when necessary.
• Assist with payroll distribution, transmittals, and financial reporting as needed.
• Offer training and support to staff involved in student activities to ensure proper compliance with district financial policies.
• Assist with administrative tasks, including check writing, deposits, and maintaining financial records.
• Answer phones at the front desk and answer questions and transfer calls as needed. Welcome staff and community members as they enter the district building and answer questions and direct them to the appropriate campus.

Skills

Accounts Payable

USFR knowledge

Accounting software

MS Office

Google Suite

Attention to detail

Confidentiality

Fingerprint Card

Education

Associate degree or higher in business/accounting/related field

Tools

Excel

Word

Outlook

Google Suite

Job description

Show Low Unified School District is seeking a Receptionist/Accounts Payable Specialist to manage invoices, requisitions, reimbursements, and payments for student activities and district programs. The role emphasizes accuracy, compliance with USFR, and safeguarding confidential financial information.

The position supports accounts payable, payroll transmittals, and financial reporting, and serves as a front-d desk representative for the Business Office. Location is the Show Low District Office.