FRONT DESK & ACCOUNTING COORDINATOR

CFX; Ellenwood (GA); On-site; USD 42,000 - 56,000; Full time

Job summary

CFX in Ellenwood, GA seeks a versatile Front Desk & Accounting Administrative Specialist to support daily receptionist duties and assist AP/AR tasks. You will greet visitors, manage mail, maintain records, process invoices, and collaborate with internal teams to resolve issues; high school diploma required.

This is a daytime, full-time, on-site role based in Ellenwood. As part of the accounting and administration team, you will help with data entry, invoice processing, and interdepartmental

Qualifications

• High School diploma is required.
• Front desk experience with strong customer service skills.
• Ability to assist with AP/AR tasks and invoice processing.
• Excellent communication and organizational skills.

Responsibilities

• Answer calls, screen and forward, and warmly assist visitors.
• Receive mail, manage deliveries, and coordinate conference room schedules.
• Maintain security procedures and visitor logs; ensure reception area remains tidy.
• Process vendor invoices via AP/AR, perform data entry, and follow up on discrepancies.

Skills

Front desk operations

Customer service

Administrative support

Data entry

Education

High School diploma

Job description

Job Details: Job Location: CFX SOUTH - ELLENWOOD, GA, Position Type: Full Time, Education Level: High School, Salary Range: Undisclosed, Travel Percentage: None, Job Shift: Day, Job Category: Accounting

MAIN OBJECTIVE

In this role, you will be responsible for managing front desk operations and providing administrative support while also assisting with accounting tasks. This role must build and maintain a strong rapport with all internal departments as well as outside customers, vendors, and visitors.

MAJOR RESPONSIBILITIES

FRONT DESK

• Answer, screen, and forward incoming phone calls to appropriate internal resources while always maintaining a positive and upbeat attitude and tone.
• Serve visitors by greeting, welcoming, directing them appropriately, and notify team members of visitor arrival in a professional and friendly manner.
• Follow up, when requested, to ensure that appropriate changes were made to resolve customers' problems.
• Keep records of customer interactions or transactions, recording details of inquiries, complaints, or comments, as well as actions taken.
• Monitor and maintain security and telecommunications system. Maintain security by following procedures, monitoring visitor logbook, and issuing visitor badges when needed.
• Maintain front office and breakroom supplies and keep inventory of stock.
• Update Employee and visitor screen content with relevant information regularly and keep a safe and clean reception area.
• Receive, sort, and distribute daily mail/deliveries. Manage CFX Conference Room schedules.
• Perform other clerical duties such as filing, photocopying, faxing, or other projects from all internal departments.

ACCOUNTING- ACCOUNTS PAYABLE & RECEIVABLE

• Maintain customer (AR) and vendor (AP) information including adding new vendors to all systems, addresses, banking info, billing info, sales tax certificates, certificates of insurance, W-9, payment terms, etc.
• Process incoming vendors invoice via 3-way matching: PO to Receiver to Invoice
• Monitor AP & AR emails.
• Keep track of invoices without receivers/incorrect quantity and meet with internal teams to resolve issues.
• Follow up on aging invoices and report and send out late interest fees.
• Data Entry for payment list and other required one-off critical accounting tasks.