Front Desk Accounting Assistant

My Equity Comp; Gold River (CA); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Annual bonus

Medical, Dental, Vision insurance

401K with 4% match

Paid vacation and sick leave

Job summary

My Equity Comp seeks a welcoming Front Desk Accounting Assistant to serve as the first contact in our California office. The role blends reception, administrative support, and daily coordination to keep the office running smoothly and professionally.

Responsibilities include greeting visitors, managing inquiries, invoicing tasks, and calendar logistics for leadership, with a focus on confidentiality and equity values in daily operations.

Qualifications

• 3+ years of administrative and front desk experience.
• Proficiency with Microsoft Office Suite, Salesforce, QuickBooks, and standard office systems.
• Strong interpersonal and communication skills grounded in empathy and cultural humility.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Greet and assist visitors; maintain a welcoming front office environment.
• Manage email inquiries, visitor check-ins, and update the sign-in log.
• Provide scheduling, calendar coordination, and meeting logistics for leadership.
• Assist with invoicing tasks, including creating, routing, and processing vendor invoices.
• Coordinate office supplies, facilities issues, and vendor registrations.
• Take lead on planning, organizing, and executing company events and trainings.

Skills

Front desk experience

Administrative experience

Microsoft Office

Salesforce

QuickBooks

Communication skills

Confidentiality

Tools

Salesforce

QuickBooks

Microsoft Office

Job description

My Equity Comp is seeking a welcoming and organized Front Desk Accounting Assistant to join our team and work for one of the leading equity compensation firms in the industry. As a member of our team, you will be a part of a well-established company.We take pride in our work culture and appreciate and value our employees as they ARE the business.

We offer an incredible culture, a stellar reputation, and an amazing team that separates us from others in the industry!

The Front Desk Accounting Assistant is friendly, organized and enjoys being the first point of contact for whoever walks through the office doors.This role blends reception, administrative support, and daily coordination to help keep our office running smoothly.

All necessary training on My Equity Comp policies and procedures will be provided.

General Duties and Responsibilities

• Front Desk & Reception
• Greet and assist visitors with warmth, respect, and cultural awareness
• Maintain a welcoming, accessible, and organized front office environment
• Manage email inquiries and visitor checkins
• Maintain and update the office sign-in log
• Retrieve and distribute daily mail
• Accounting/ Administrative Support
• Provide scheduling, calendar coordination, and meeting logistics for leadership
• Prepare, organize, and maintain documents, reports, and communications
• Take meeting notes as needed
• Support data entry, filing, and recordkeeping with attention to confidentiality and compliance
• Update client contact information in Salesforce and QuickBooks
• Assist with invoicing tasks, including creating, routing, and processing vendor invoices
• Monitor the Info@ inbox and delegate, respond, or process messages appropriately
• Scan and save annual 1099s, and other documents as necessary
• Submit accurate daily time records, including all hours worked and required meal/ breaks
• Operational & Facilities Support
• Manage office supply inventory, including ordering and tracking coordination
• Serve as the point of contact for reporting office facility issues to the property manager
• Maintain shared spaces, including tidying the kitchen, washing dishes, stocking snacks, resetting the conference room, and ensuring common areas reflect the organization's equity values
• Process requested vendor registrations
• Event Coordination
• Take the lead on planning, organizing, and executing company events, trainings, workshops, and community gatherings
• Coordinate logistics such as space setup, materials, catering, communication, and attendee support
• Partner with staff to ensure events are inclusive, accessible, and aligned with equity goals

Qualifications/Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• 3+ years of administrative and front desk experience
• Strong interpersonal and communication skills grounded in empathy and cultural humility
• Ability to manage multiple priorities in a fastpaced environment
• Proficiency with Microsoft Office Suite, Salesforce, QuickBooks, and standard office systems
• Comfort with basic invoicing and accounting software
• Strong organizational skills, attention to detail, and ability to work independently with minimal supervision
• Strong customer service skills
• Ability to maintain confidentiality and exercise sound judgment

Salary & Benefits

• Pay range: $18-$24 per hour depending on experience.
• Full benefits package including annual company cash bonus, Medical, Dental, Vision,
• 401K with 4% match
• Paid Vacation and Sick Leave

Schedule - In-Office

Full-time, Monday-Friday 8:00 am -5:00 pm with some flexibility

About MEC

My Equity Comp is a professional service organization, which means our employees ARE the business. We provide a fun and relaxed, yet professional atmosphere to work in. We want our employees to love coming to work, so we do everything we can to create an enjoyable environment and fun atmosphere with our team.

As for our business, we are a professional consulting organization that provides services to private and public companies that maintain equity compensation programs for their employees. My Equity Comp provides stock plan administration services to companies that need temporary help or are looking to outsource the stock administration function on a longer-term basis. Additionally, MEC has established itself as the industry leader in Section 6039 IRS Form Filing and mass mailing services.

Services Offered:

• Administration - temporary coverage or partial/full stock plan outsourcing
• 6039 Form Filing - Form 3921/3922 creation, mailing services, and IRS filing
• Database Consulting - audits, conversions, mergers, stock splits
• IPO Services - procedure review, overall preparation for going public
• Project Management - RFP assistance, implementations, bulk transfer