Freight Specialist - Invoicing

Dot Food; Sterling (IL); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Bonuses for performance

Medical, dental, 401k, profit-sharing

Advancement opportunities

Job summary

Dot Foods' freight team in Mt. Sterling, IL seeks a Freight Specialist – Invoicing to support the Traffic Department.

You will invoice customer hauls using the DTI TMS, collect documents, enter data accurately, and maintain professional communication with internal and external customers. The role emphasizes lean thinking to eliminate waste, timely responses to issues, and collaboration with contracted brokers.

Qualifications

• High School diploma or GED.
• Effective verbal and written communication.
• Ability to work with internal and external customers.
• Proficient in Microsoft Office programs.

Responsibilities

• Communicate via email, portals, and telephone.
• Invoice custom haul activities using the DTI TMS.
• Collect bills of lading, lumper receipts, rate sheets, and docs.
• Enter, update, and validate data in operating systems.
• Maintain professional communication with customers.
• Maintain contact with contracted brokers.
• Work on projects to monitor costs and improve service.
• Apply lean thinking to identify and eliminate waste.

Skills

Communication skills

Customer service

Data entry

Microsoft Office

Education

High School Diploma / GED

Tools

TMS (Transportation Management System)

Job description

Freight Specialist - Invoicing

Location: Mt. Sterling, IL

Department: Dot Transportation, Inc. (DTI)

Reports To: Assistant Transportation Manager – Traffic

Wage Range: $17.15-$25.73 per hour, plus bonus opportunity

As a Freight Specialist, you will provide support to the Traffic Department in coordination with outside resources to improve profitability and service to our customers.

What You’ll Do

• Communicate via email, company-specific portals, and telephone.
• Utilize Transportation Management Systems (TMS) to invoice custom haul activities completed by the DTI Fleet.
• Collect bills of lading, lumper receipts, rate sheets, and other required documentation.
• Enter, update, and validate accurate data within operating systems.
• Communicate effectively with internal and external customers.
• Maintain contact with contracted brokers.
• Work on various assigned projects to help monitor costs and improve service.
• Apply lean thinking and tools to identify and eliminate waste in all areas of the position.
• Maintain timely and professional communication with customer contacts regarding issues that impact service and overall performance.

You Must Have

• High School diploma, General Equivalency Degree, or relevant work experience
• Effective and professional verbal and written communication skills
• Ability to work well with both internal and external customers
• Proficient in Microsoft Office programs

You May Also Have

• Experience working in both team and independent settings
• Effective organizational skills
• Skills to be successful in a fast-paced environment with multiple deadlines

Role Specifics

• Schedule: Full Time – Monday through Friday; 8:00 am to 5:00 pm

Who We Are

Dot Foods, a pioneer in the food industry supply chain, created Dot Transportation, Inc. (DTI) in 1994 to transport product. Our fleet has since grown to over 1,800 trucks, all maintained by our own team of trained mechanics. As we’ve grown, we haven’t lost sight of caring for our best-in-class drivers. We’ve had zero layoffs in our company’s history and continue to make our benefits more competitive.

What Dot Can Offer You

• Competitive compensation package, including bonuses for successful performance
• Extensive benefits including medical, dental, 401k, and profit-sharing
• Significant advancement opportunities

Safety

This position assumes responsibility for the workplace safety of self and co-workers, and for the safety conditions of the work locations, exercise and promotes safe behaviors and show unyielding support of programs, rules, and policies regarding safety.

EOE/AA Employer

Dot believes all persons are entitled to equal employment opportunities. Dot will not discriminate against its employees or applicants for employment because of sex, race, color, religion, national origin, age, sexual orientation, disability, or veteran status or other basic classes protected by applicable federal or state law provided they are qualified for employment or for existing positions.