Freight Coordinator I

Hayward Industries; Mocksville (NC); On-site; USD 32,000 - 45,000; Full time

Job summary

Hayward Holdings Inc. in Mocksville, NC is seeking a Shipping/Receiving Clerk responsible for coordinating trailer movements, generating bills of lading, and arranging freight pickups. The role requires daily interaction with dock teams and carriers to ensure accurate shipment documentation and on-time delivery.

Candidates should have a high school diploma, 1–3 years in shipping/receiving, and working knowledge of MS Excel, Word, and AS400. Some college is preferred.

Qualifications

• High school diploma with 6 months of experience; familiarity with MS Excel and Word.
• 1–3 years in shipping/receiving/transportation bill of lading processing.
• Some college preferred.

Responsibilities

• Coordinate movement of trailers between yard and dock and with offsite locations.
• Track all trailer movement and verify accuracy of Bills of Lading.
• Use AS400 and PC applications to generate Bills of Lading and related paperwork.
• Contact carriers to schedule pickups and file/invoice Bills of Lading.

Skills

Shipping/Receiving Experience

Attention to detail

Education

High school diploma

Some college preferred

Tools

Microsoft Excel

Microsoft Word

AS400

Job description

Overview

Hayward Holdings Inc. (NYSE “HAYW”) is the largest manufacturer of residential swimming pool equipment in the world, with a significant presence in the commercial pool market that is continuously growing. Hayward designs, manufactures, and markets a full line of residential and commercial pool and spa equipment including pumps, filters, heating, cleaners, salt chlorinators, automation, lighting, safety, flow control and energy solutions at our company owned facilities. Headquartered in Charlotte, North Carolina, Hayward also has facilities in Tennessee, Arizona, and Rhode Island as well as Canada, Spain, France, Australia, and China. This position is based in Mocksville, NC.

Position Overview:

Coordinates the movement of all trailer movement and yard report accuracy. Also coordinates the creation, invoicing and filing of bills of lading for outbound shipments. Also arranges for the pickup of freight.

Responsibilities

• Constant interaction with inbound dock, outbound dock, Receiving, Lentz buildings, and switcher drivers to coordinate the movement of trailers back and fourth from the yard to the dock and from the main building to offsites.
• Tracks all trailer movement.
• Reviews dock Receiving List for accuracy prior to generating bills of lading.
• Uses PC and AS400 based applications to generate bills of lading.
• Calls/faxes/emails carriers for pick up scheduling.
• Creates receivers for inbound shipments.
• Validates all bills of lading have been signed correctly and turned back in from drivers.
• Invoices /Bills bills of lading after pickup. Files bills of lading if necessary.
• Backup responsibility for setting up/scheduling to the floor small parcel shipments.
• Creates/prints necessary daily reports for the department utilizing Microsoft Office and AS400 applications.
• Other duties may be assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:

High school diploma with at least six months experience; Familiar with and have a working knowledge of Microsoft Excel and Word; Familiar with and have a working knowledge of AS400 applications; 1 to 3 years in shipping/receiving/transportation bill of lading processing. Some college preferred.

Language Skills:

Ability to read and comprehend simple instructions, short correspondence, and memos/emails. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers and other employees of the organization.

Mathematical Skills:

Ability to calculate figures and amounts such as discounts, interest, commissions and percentages.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables. Ability to interpret a variety of instructions furnished in written, oral, or schedule form.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger keys or controls, and reach with hands and arms. The employee is frequently required to walk. The employee must occasionally lift and/or move up to 25lbs. Specific vision abilities required by this job include close vision.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to fumes; the level in the work environment is usually moderate.