Freelance Onsite Event Coordinator

Bisnow; San Francisco (CA); On-site; USD 34,000 - 39,000; Part time

Benefits offered by this job

Advance event calendar

Travel to other markets encouraged

Job summary

Bisnow is seeking an event coordinator for the San Francisco Bay area to manage onsite logistics for 2 events per month, both partial and full-day. You will work with event managers to confirm venues, AV, catering and rentals, and handle registration and signage.

Travel to other markets is highly preferred and an advance event calendar will be provided. This hourly role requires a proactive, organized, and energetic professional with 1–3 years of event coordination experience and strong

Qualifications

• 1–3 years of Event Coordination & Registration experience.
• Entrepreneurial mindset with self-discipline and ambitious work ethic.
• Positive, energetic attitude with strong communication skills.

Responsibilities

• Facilitate all onsite logistics for Bisnow events in your assigned market.
• Ensure every aspect of the event is prepared and runs smoothly from start to finish.
• Participate in a 30 minute pre-event call to review details.
• Coordinate venues, A/V, catering and rentals to be confirmed prior to events.
• Handle name badge pickup and day-before registration setup.
• Manage onsite ticket sales and charges through Bisnow’s Square account.
• Store and transport event inventory and signage.
• Crew event signage/materials and ensure post-event removal.
• Coordinate with sponsors to ensure support throughout the event.

Skills

Event coordination

Registration experience

Entrepreneurial mindset

Organized work ethic

Job description

This is an hourly, market-based position serving the San Francisco Bay area. You'll support partial- and full-day events approximately 2 times per month. Bisnow will provide an advance event calendar so you always know what's coming. Openness to travel to other markets is highly preferred.

BISNOW OVERVIEW

Bisnow is the commercial real estate industry's leading, vertically integrated B2B media platform, covering North America, Canada, the UK and Ireland. We serve the CRE industry through award-winning news and publications, renowned events, wide-ranging marketing services, specialized recruitment solutions, and intelligent sales enablement tools.

With 1.7M+ subscribers and 400+ events annually across 47 markets in the U.S., Canada, the UK, Ireland, and the Netherlands, we don't just cover the industry, we help move it forward.

We inform. We connect. We create opportunities that turn into deals. Global mindset. Hyper-local execution.

KEY RESPONSIBILITIES

• Facilitate all onsite logistics for Bisnow events in your assigned market.
• Ensure every aspect of the event is prepared and runs smoothly from start to finish.
• Participate in a 30 minute pre-event call before every event to review details.
• Work with Event Managers to ensure venues, audiovisual, catering and party rental are all confirmed prior to the event.
• Pick up name badges prior to the event and set up registration the day before every event.
• Manage onsite ticket sales and charges through Bisnow's square account.
• Store all Bisnow event inventory (includes but is not limited to signs, lanyards, label printer, pop up banners, etc.).
• Bring and set up event signage and materials to the event space prior to the start of the event and ensure that all is safely removed from the event once concluded.
• Coordinate with Bisnow Clients who are sponsoring the event to ensure that they are pleased and supported throughout the event.
• Work with party rental vendors to set up stage, chairs, tables, etc. (raw space events only).
• Be aware of your surroundings at all times to provide an A++ attendee experience- this includes coffee, food, music, trash cans, etc.

WHAT ARE WE LOOKING FOR?

• 1 - 3 years of Event Coordination & Registration experience.
• Entrepreneurial mindset, self discipline, organized and ambitious work ethic.
• A positive and energetic attitude with exceptional communication skills.
• Ability to work with a high-energy, sales-team.

$25 - $28 an hour

Our values demand that we be curious, self-aware, fearless, consistent. We say yes to seemingly insurmountable challenges because we dare ourselves to push further. And we go the distance because we are individually and collectively entrepreneurial, always asking: Why can't it be done? We find a way because we care more than the competition. We embrace team and disown ego. We are ruthlessly disciplined and unabashedly kind. We unreservedly challenge the status quo and vigorously fight for new levels of excellence. We believe the difference between good and great is exceptional communication. We obsess over creating value for our team and our customers. We push ourselves and our industry to be more inclusive, to champion diversity and to fight racism, gender bias and all forms of inequality. We never peak. We never quit. We never have excuses. We own our failures and we commit to being smarter and stronger because of them. We give our best today and even better tomorrow. We are here to win.