Fourth Year Coordinator for Clinical Rotations

Touro College & University System; Great Falls (MT); On-site; USD 42,000 - 52,000; Full time

Job summary

Touro College & University System is seeking a Fourth Year Coordinator to support the Department of Clinical Education. The role focuses on collecting rotation forms, maintaining schedules, and managing data for fourth-year rotations and student files.

The coordinator will liaise between students, clinical sites, and faculty, coordinate with preceptors, and oversee onboarding and tracking systems across multiple platforms. Strong organizational and communication skills are essential.

Qualifications

• Strong analytical skills.
• Well organized and able to prioritize tasks.
• Proficiency in Word, Excel, PowerPoint, Outlook and Adobe Acrobat.

Responsibilities

• Serve as a liaison between the student and the Department of Clinical Education.
• Serve as the initial/primary point of contact for students.
• Communicate with students and clinical sites regarding schedules and evaluations.
• Coordinate rotation opportunities with preceptors.
• Follow up on missing student performance evaluations.
• Respond to high volume of emails promptly.
• Ensure all matters reported by students and clinical sites are communicated to leadership.
• Complete onboarding paperwork for clinical rotations across platforms.
• Maintain student tracking software for schedules.
• Participate in annual department reviews of forms and manuals.
• Attend meetings with students regarding rotations and advisement.
• Create detailed spreadsheets with student information and site details.
• Collaborate within the team environment.
• Other duties as assigned.
• Collaborate with Registrar, Grade Coordinator, Assessment Coordinator, and Health Assessment Coordinator.

Skills

Strong analytical skills

Well organized

Prioritize tasks

Education

Some college training

Tools

Microsoft Office Suite

Job description

Overview

The Fourth Year Coordinator will report directly to the Director of Clinical Education and Clinical Dean. The coordinator will be responsible for collecting and processing the clinical rotations forms, maintaining rotation schedules, and the data necessary to maintain the fourth-year clinical rotation student files.

Responsibilities

• Serve as a liaison between the student and the Department of Clinical Education.
• Serve as the initial/primary point of contact for the student(s).
• Communicates with students and clinical sites regarding student schedules and student performance evaluations.
• Communicates with individual preceptors to coordinate rotation opportunities.
• Regularly follow-up with students regarding missing student performance evaluations.
• Responds to a high volume of emails in a timely manner.
• Assures that all matters reported by students and/or the clinical rotation sites/hospital are communicated to the Director of Clinical Education and Clinical Dean.
• Verifies and completes onboarding paperwork for clinical rotations across various platforms and applications.
• Establishes and maintains student tracking software (New Innovations) for student schedules.
• Participates in annual department review of forms and manuals; Responsible for reviewing and editing form/documentation.
• Conducts and attends meetings with students regarding rotations, academic and residency advisement.
• Creates detailed spreadsheets tracking student information, clinical site details and residency information.
• Work within the team environment.
• Other duties or responsibilities as assigned.

Collaborates and assists in administrative processes for the department with:

• Registrar: Submits course registration and completes course add/drop forms.
• Grade Coordinator: Communicates changes in schedules.
• Assessment Coordinator: Communicates online remote elective requests for registration.
• Health Assessment Coordinator: Monitors and follows up with students regarding health packet requirements.

Qualifications

Education/Experience

• Some college training preferred or related administrative experience.

Knowledge/Skills/Abilities

• Strong analytical skills.
• Well organized.
• Able to prioritize tasks.
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.

Travel

• As needed.

Maximum Salary

Minimum Salary