Fourth Year Coordinator for Clinical Rotations

Touro University; Great Falls (MT); On-site; USD 35,000 - 50,000; Full time

Job summary

Touro University is seeking a Fourth Year Coordinator to support clinical education operations in Great Falls, MT. The role involves collecting rotation forms, maintaining schedules, and managing data for fourth-year clinical rotation files.

Responsibilities include liaising with students and clinical sites, coordinating with preceptors, onboarding paperwork, and maintaining the New Innovations software for scheduling. A strong administrative background and Excel proficiency are essential.

Qualifications

• Strong analytical skills are required.
• Well organized with ability to prioritize tasks.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.

Responsibilities

• Serve as a liaison between the student and the Department of Clinical Education.
• Serve as the initial/primary point of contact for the student(s).
• Communicate with students and clinical sites regarding schedules and evaluations.
• Coordinate rotation opportunities with individual preceptors.
• Follow up with students regarding missing evaluations and respond to high email volume.
• Ensure onboarding paperwork for clinical rotations across platforms.
• Establish and maintain New Innovations student tracking for schedules.
• Review and edit forms and documentation for annual department updates.
• Conduct meetings with students regarding rotations and residency advisement.
• Create detailed spreadsheets tracking student information, site details and residency data.
• Collaborate effectively within the team.
• Perform other duties as assigned.

Skills

Analytical skills

Well organized

Prioritization

MS Office suite

Education

Some college training

Tools

New Innovations

Job description

Overview

The Fourth Year Coordinator will report directly to the Director of Clinical Education and Clinical Dean. The coordinator will be responsible for collecting and processing the clinical rotations forms, maintaining rotation schedules, and the data necessary to maintain the fourth-year clinical rotation student files.

Overview

The Fourth Year Coordinator will report directly to the Director of Clinical Education and Clinical Dean. The coordinator will be responsible for collecting and processing the clinical rotations forms, maintaining rotation schedules, and the data necessary to maintain the fourth-year clinical rotation student files.

Responsibilities

• Serve as a liaison between the student and the Department of Clinical Education.
• Serve as the initial/primary point of contact for the student(s).
• Communicates with students and clinical sites regarding student schedules and student performance evaluations.
• Communicates with individual preceptors to coordinate rotation opportunities.
• Regularly follow-up with students regarding missing student performance evaluations.Responds to a high volume of emails in a timely manner.
• Assures that all matters reported by students and/or the clinical rotation sites/hospital are communicated to the Director of Clinical Education and Clinical Dean.
• Verifies and completes onboarding paperwork for clinical rotations across various platforms and applications.
• Establishes and maintains student tracking software (New Innovations) for student schedules.
• Participates in annual department review of forms and manuals; Responsible for reviewing and editing form/documentation.
• Conducts and attends meetings with students regarding rotations, academic and residency advisement.
• Creates detailed spreadsheets tracking student information, clinical site details and residency information.
• Work within the team environment.
• Other duties or responsibilities as assigned.

Collaborates and assists in administrative processes for the department with:

• Registrar: Submits course registration and completes course add/drop forms.
• Grade Coordinator: Communicates changes in schedules.
• Assessment Coordinator: Communicates online remote elective requests for registration.
• Health Assessment Coordinator: Monitors and follows up with students regarding health packet requirements.

Education/Experience

Qualifications

• Some college training preferred or related administrative experience.

Knowledge/Skills/Abilities

• Strong analytical skills.
• Well organized.
• Able to prioritize tasks.
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.

Travel

• As needed.