Foundation Specialist: Administration

Hoag Health System; Newport Beach (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Hoag Health System is seeking a Foundation Specialist to advance the Hoag Hospital Foundation’s mission by planning, coordinating, and implementing assignments with internal and external partners in Newport Beach, CA. You will oversee projects, facilitate donor engagement, and develop presentations and reports.

This role emphasizes organization, attention to detail, and a high‑touch approach to staff, donors, and volunteers.

Qualifications

• Bachelor’s Degree or equivalent experience
• Minimum five years of professional and/or administrative experience
• Microsoft Suite knowledge (Word, Excel, PowerPoint, Teams, Outlook)
• Canva knowledge
• Salesforce or equivalent database knowledge

Responsibilities

• Actively contributing to strategic planning and coordinating projects with internal/external partners.
• Developing presentation decks, talking points, meeting agendas, and departmental reports.
• Managing donor information in Salesforce and analyzing donor data for segmentation.
• Supporting donor relations, stewardship, and event coordination.
• Maintaining project roadmaps, SOPs, and cross‑functional communication.

Skills

Microsoft Office

Canva

Salesforce

Education

Bachelor’s Degree or equivalent experience

Job description

Job Description

The Foundation Specialist is responsible for advancing the Hoag Hospital Foundation’s mission through the planning, coordination, and implementation of assignments in collaboration with internal and external partners to achieve overall Foundation goals. The specialist specializes in overseeing projects, focusing on coordinating and facilitating operations for both internal and external stakeholders. With a strong emphasis on organization, meticulous planning, and attention to detail, this role ensures streamlined processes and fosters effective communication among team members. The specialist ensures a standard of excellence in service delivery to staff, donors, volunteers, and both internal and external stakeholders, nurturing strong relationships and trust. Key responsibilities include:

• Actively contributing to the strategic planning process, ensuring alignment with organizational goals and initiatives. Executing various projects assigned by supervisor, including developing presentation decks, talking points, meeting agendas, and departmental reports. Serves as a strategic liaison across the organization advancing the progress of our organizational goals and initiatives by creating efficiencies, proactively developing solutions and maximizing interdependent relationships across departments Facilitating small-scale events, from strategic pre-event planning to post-event analysis of Return on Investment (ROI), ensuring successful outcomes Manage and analyze donor information within internal systems including SalesForce, as related to specific department/area. Maintains a working knowledge of departmental standard operating procedures Other duties as assigned.

Development Dept:

Enhances fundraising programs by leveraging data analysis and trend tracking to inform strategies. They conduct donor research, manage prospect activities, and perform gift analysis and segmentation to support targeted outreach efforts. Additionally, they assist in stewardship meetings and oversee project priorities and the cultivation of fundraising prospects.

Donor Relations Dept:

Supports the team across all areas including event support, donor stewardship and recognition, and strategic engagement. The role includes analyzing event outcomes to improve future initiatives and managing the scheduling and coordination of strategic meetings. Encompasses the development and implementation of donor stewardship strategies. The position requires proactive management and optimization of projects.

Advancement Services Dept:

Manages detailed project lifecycles, including scope, timeline, budget, and resources, while coordinating cross-functional teams to align with strategic goals. They support the Executive Director in maintaining the project roadmap and managing small to moderate projects, contributing to the creation of project management frameworks and documentation.

Benefactor Dept:

Working closely with the VP, Benefactor Relations, this position collaborates across the Benefactor Team and with Hoag’s highest-level donors to support inquiries, appointments, referrals, and strategic initiatives that enhance operational efficiency. Serving as the central point of coordination, this role ensures seamless communication and alignment across team members to deliver a consistent, high-touch experience that supports donor cultivation and stewardship. The Foundation Specialist will also manage timelines, track progress on key projects, and proactively identify opportunities to improve processes, ensuring a cohesive and well-orchestrated benefactor engagement strategy.

Qualifications

Bachelor’s Degree or equivalent experience

Minimum Five Years Of Professional And/or Administrative Experience

Microsoft Suite knowledge (Word, Excel, PowerPoint, Teams, Outlook)

Canva knowledge

Salesforce or equivalent database knowledge

About Us

Hoag Memorial Hospital Presbyterian is a nonprofit regional health care delivery network in Orange County, California, consisting of three acute-care hospitals with sixteen urgent care centers, eleven health centers and a network of more than1,800 physicians, 100 allied health members, 8,000 employees, and 2,000 volunteers. More than 30,000 inpatients and 550,000 outpatients choose Hoag each year.

For over 70 years, Hoag has delivered a level of personalized care that is unsurpassed among Orange County’s health care providers. Since 1952, Hoag has served the local communities and continues its mission to provide the highest quality health care services through the core strategies of quality and service, people, physician partnerships, strategic growth, financial stewardship, community benefit and philanthropy.

Hoag offers a comprehensive blend of health care services including six institutes providing specialized care in the areas of cancer, heart and vascular, neurosciences, women's health, orthopedics, and digestive health through our institutes.

Hoag was the highest ranked hospital in Orange County in the 2024-2025 U.S. News &World Report, the only Orange County hospital ranked in the top 10 for California. The organization was ranked the #5 hospital in the Los Angeles Metro Area and the #10 hospital in California.

To learn more about Hoag’s awards and accreditations, visit: https://www.hoag.org/about-hoag/awards-accreditations/. Hoag is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Hoag is committed to the principle of equal employment opportunity for all employees and providing employees with a work environment free of discrimination and harassment. Hoag hires a diverse group of people in a manner that allows them to reach their full potential in the pursuit of organizational objectives.