Foundation Office & Grants Administrator (Part-Time, 3 Days)

The Philip and Muriel Berman Foundation; Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

The Philip and Muriel Berman Foundation in Los Angeles, CA is seeking an experienced Office Administrator to manage day-to-day operations of a small family office and handle administrative tasks for the Executive Director and program staff.

Responsibilities include reception, mail processing, vendor management, meeting logistics, minute taking, travel arrangements, and responsive communication with staff and Trustees.

Qualifications

• Advanced computer and office skills including Outlook, Word, Excel and PowerPoint.
• Knowledge of database systems; familiarity with grants management systems preferred.
• Exceptional communication skills, written and oral.
• Minimum of five years professional office experience or equivalent.
• Bachelor’s degree or equivalent experience required.

Responsibilities

• Provide administrative support to the Executive Director, Board Chair, and staff.
• Open, sort and route mail; manage correspondence.
• Purchase and track office supplies; manage vendor relationships.
• Create a welcoming environment; answer calls and greet visitors.
• Plan logistics for Board and Committee meetings; arrange food, setup, and breaks.
• Schedule meetings and maintain the organizational calendar.
• Prepare Board meeting materials and take concise minutes.
• Make travel arrangements.
• Assist with special projects as requested.
• Process grants and manage grants records; draft letters and agreements.

Skills

Advanced computer skills

Exceptional communication

Discretion and confidentiality

Time management

Independence

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Grants management systems

Job description

The Philip and Muriel Berman Foundation in Los Angeles, CA is seeking an experienced Office Administrator to manage day-to-day operations of a small family office and handle administrative tasks for the Executive Director and program staff.

Responsibilities include reception, mail processing, vendor management, meeting logistics, minute taking, travel arrangements, and responsive communication with staff and Trustees.