Foundation Coordinator

Mammoth Hospital; Mammoth Lakes (CA); On-site; USD 77,000 - 94,000; Full time

Job summary

Mammoth Hospital Foundation in Mammoth Lakes seeks a detail-oriented operations coordinator to oversee gift processing, donor database management, and financial reporting. You will support monthly reconciliations and coordinate administrative tasks for the Foundation.

Responsibilities include handling online donations, wiring funds, stock gifts, and checks; maintaining donor records; and coordinating programs and communications.

Qualifications

• Bachelor's degree in business administration, nonprofit management, finance, communications, or a relevant discipline.
• 2+ years of professional experience in philanthropy, business administration, finance, database administration, office operations, or a related field.
• Proficiency with Microsoft Office Suite; experience in database management, including running queries and reports, is highly preferred.
• Exceptional attention to detail, particularly with financial data, gift entry, and proofreading, is imperative.

Responsibilities

• Manage all gift processing, including online donations, wire transfers, stock gifts, and physical checks, ensuring accurate database entry and sending timely acknowledgements.
• Assume leadership of the donor database, maintaining accurate records, and producing queries and reports.
• Serve as a financial liaison, preparing monthly documentation, reviewing financial statements, and supporting month-end reconciliation.
• Provide general office and administrative support, including coordinating meeting logistics and recording official minutes.
• Coordinate special giving programs (Grateful Patient, Team Giving) and project manage the Foundation's annual communications schedule.
• Maintain strictly confidential, professional, and trustworthy relationships with donors and hospital partners.

Skills

Detail-oriented

Independent problem-solver

Project management

Strong communicator

Education

Bachelor's degree

Tools

Microsoft Office Suite

Database management

Job description

Job Details: Job Location: Mammoth Lakes - Mammoth Lakes, CA 93546, Position Type: Full Time, Salary Range: $37.16 - $52.93 Hourly, Job Shift: Day, Works under the direction of the Foundation Executive Director to provide coordination and support for all aspects of the Foundation's operations. This role is responsible for ensuring the highest standards of quality, consistency, and accuracy in gift processing, database management, financial reporting, and administrative support for the Mammoth Hospital Foundation.

What You'll Do:

• Manage all gift processing, including online donations, wire transfers, stock gifts, and physical checks, ensuring accurate database entry and sending timely acknowledgements.
• Assume leadership of the donor database, maintaining accurate records, and producing queries and reports.
• Serve as a financial liaison, preparing monthly documentation, reviewing financial statements, and supporting month-end reconciliation.
• Provide general office and administrative support, including coordinating meeting logistics and recording official minutes.
• Coordinate special giving programs (Grateful Patient, Team Giving) and project manage the Foundation's annual communications schedule.
• Maintain strictly confidential, professional, and trustworthy relationships with donors and hospital partners.

Who You Are:

• Meticulous and highly detail-oriented
• Independent problem-solver and self-starter
• Strong project manager capable of multitasking
• Excellent communicator and collaborative team player

What You'll Need:

• Bachelor's degree in business administration, nonprofit management, finance, communications, or a relevant discipline.
• 2+ years of professional experience in philanthropy, business administration, finance, database administration, office operations, or a related field.
• Proficiency with Microsoft Office Suite required; Experience in database management, including running queries and reports, is highly preferred.
• Exceptional attention to detail, particularly with financial data, gift entry, and proofreading, is imperative.

Job Information:

Full-time, day shifts.

Starting wage $37.16 to $45.04 based on qualifications.

An equal opportunity employer.