Foster Home Finding Administrative Coordinator

Children's Aid; New York (NY); Hybrid; USD 30,000 - 34,000; Full time

Job summary

Children’s Aid in New York manages the Home Finding Department, certifying and supporting foster homes across several programs to ensure high-quality care and service for children and families. The Home Finding Coordinator provides administrative assistance, tracks compliance, and maintains records for smooth operations and collaboration with foster parents.

The role emphasizes accuracy, coordination across units, and strong communication with caregivers.

Qualifications

• Associates degree required; Bachelor's preferred.
• Bilingual Spanish/English preferred.
• Experience with agency data systems recommended.
• Strong communication and organizational skills.

Responsibilities

• Assist Home Finding Team with certification, reauthorization and maintenance of all foster homes across programs.
• Oversee tracking, follow-up and compliance related to foster parent medicals.
• Track data on foster home compliance, including training hours and related items.
• Use reports to create due-date lists for recertifications, Youth Voices and fingerprints.
• Process clearances for SCR and SEL.
• Provide documents for OSIs and the Adoption/KinGAP unit.
• Oversee data entry into spreadsheets and management of documents.
• Prepare document packets and collect records for foster parents.
• File documents in records and prepare records for closing; conduct mailings.
• Develop collaborative relationships with foster parents; perform other duties as assigned.

Skills

Bilingual Spanish/English

Verbal & written communication

Organizational skills

Microsoft Excel

Education

Associates Degree

Bachelor's Degree preferred

Tools

Connections/Evolv

Excel

Outlook Calendar

Job description

Children’s Aid in New York manages the Home Finding Department, certifying and supporting foster homes across several programs to ensure high-quality care and service for children and families. The Home Finding Coordinator provides administrative assistance, tracks compliance, and maintains records for smooth operations and collaboration with foster parents.

The role emphasizes accuracy, coordination across units, and strong communication with caregivers.