Foreclosure Paralegal

Beacon Hill Staffing Group, LLC; Fort Lauderdale (FL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) matching

Job summary

Beacon Hill Staffing Group, LLC in Fort Lauderdale seeks an experienced Foreclosure Paralegal to manage a high-volume civil litigation caseload. You will handle file-opening, client communications, document filing, and deadlines while supporting attorneys and ensuring efficient case progression.

The role requires Florida foreclosure experience, strong organization, and excellent written/verbal communication. Proficiency with e-filing portals and case-management software is a plus.

Qualifications

• Florida civil litigation experience required.
• Florida foreclosure experience required.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to manage high-volume caseload independently.
• Bilingual Spanish or Haitian Creole a plus.

Responsibilities

• Monitor for newly opened files and begin the file-opening process.
• Contact new clients with welcome communications.
• Enter required information, deadlines and case statuses accurately.
• Prepare and file Notices of Appearance and Motions as appropriate.
• Coordinate with attorneys for next steps and strategy discussions.
• Maintain accurate case statuses and deadlines in the case management system.
• Prepare, e-file and serve pleadings and other court documents via Florida portals.
• Track mediator invoices and ensure payments are timely processed.
• Review hearings, trials and foreclosures to update clients and attorneys.

Skills

Organization

Attention to detail

Communication

Ownership of assignments

Time management

Client service

Tools

Florida E-Filing Portal

CourtMap

CMS

OLS

JACS

JAWS

Litify

Salesforce

Clio

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

FORECLOSURE PARALEGAL

A growing Broward County civil litigation law firm is seeking an experienced paralegal who thrives in a fast-paced environment, enjoys taking ownership of their cases, and is passionate about delivering exceptional client service. This is not an entry-level administrative position. We are looking for someone who can independently manage a high-volume litigation caseload, anticipate issues before they arise, and keep attorneys organized and prepared every step of the way. If you enjoy solving problems, keeping complex litigation moving forward, and working with technology to improve efficiency, we'd love to meet you.

Primary Duties and Responsibilities

Monitor for newly opened files throughout the day and promptly begin the file-opening process.

Contact new clients and provide appropriate welcome and introductory communications.

Follow the firm's foreclosure file-opening procedure and ensure required information, documents, deadlines, and case statuses are entered accurately.

Prepare and file Notices of Appearance and Motions, as appropriate.

Identify files requiring different or expedited responses, including defaults, emergency matters, and matters requiring immediate attorney review.

Client Communication and Case Management

Serve as a primary client liaison for assigned foreclosure matters.

Communicate hearing results and case updates to clients promptly.

Review upcoming hearings, trials, summary judgment hearings, and foreclosure sales and ensure clients have received appropriate communication regarding next steps.

Coordinate attorney-client calls when attorney guidance or strategy discussions are needed.

Maintain accurate case statuses, notes, deadlines, tasks, and other information within the firm's case management system.

Proactively identify files that require attorney attention and follow up until the issue is resolved.

Mediations/Conciliation Conferences

Coordinate with attorneys and clients regarding upcoming mediations or conciliation conferences and required next steps.

Monitor upcoming mediations or conciliation conferences and ensure all required preparation is completed.

Track mediator invoices and ensure required mediation payments are timely processed.

Summary Judgment Hearings, Trials, and Foreclosure Sales

Review matters with significant events coming up and ensure required attorney and client follow-up has occurred.

Escalate approaching deadlines or case events when action remains outstanding.

Coordinate attorney-client conferences when strategy or next steps have not yet been communicated.

E-Filing and Court Documents

Prepare, e-file, and serve pleadings, notices, motions, and other court documents through the Florida Courts E-Filing Portal.

Upload proposed orders through CourtMap, CMS, OLS, JACS, JAWS, and other applicable county-specific judicial systems.

Monitor filings for acceptance, rejection, or required corrective action.

Follow up on pending proposed orders and ensure case statuses are updated after entry of orders.

Task and Workflow Management

Maintain and work assigned tasks daily.

Use case-management reports and dashboards to identify outstanding work and approaching deadlines.

Follow up on outstanding items rather than waiting for attorneys or supervisors to identify them.

Keep assigned files, tasks, reports, and case statuses current and accurate.

Participate in weekly meetings with the supervising attorney to review caseload status, upcoming deadlines, priority matters, and unresolved issues.

Technology Requirements

Experience using the Florida Courts E-Filing Portal.

Experience with Florida judicial online systems, including CourtMap, CMS, OLS, JACS, JAWS, and similar county-specific platforms.

Proficiency with Microsoft Office, Outlook, and Adobe Acrobat.

Experience using legal case-management software; Litify/Salesforce or Clio experience is a plus.

Ability to effectively manage electronic calendaring, e-service notifications, reports, dashboards, and task-based workflows.

Strong comfort level learning and using technology to manage a high-volume caseload.

Qualifications

Florida civil litigation experience required.

Florida foreclosure experience required.

Strong organizational skills and attention to detail.

Ability to prioritize urgent matters while maintaining routine caseload responsibilities.

Strong written and verbal communication skills.

Ability to communicate professionally with clients, attorneys, court personnel, opposing counsel, and vendors.

Ability to take ownership of assignments and follow matters through completion without constant supervision.

Spanish and/or Haitian Creole bilingual skills are a plus.

Working Hours: 8:30 AM - 5:30 PM or 9:00 AM - 6:00 PM

Compensation:

Commensurate with experience. The firm also has a generous benefits package. Health, Dental, Vision and Life insurance premiums are paid by the firm at 75% for the base plans. A 401K plan is also offered at first Open Enrollment date after one year of employment.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

Benefits

• 401(k)401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Work Location: In person

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)