Food Donation Coordinator

Helping Hands Reentry Outreach Centers; Portland (OR); On-site; USD 25,000 - 36,000; Part time

Job summary

Helping Hands Reentry Outreach Centers is seeking a Part-time Food Donation Coordinator to source, acquire, and process donations. The role includes donation pickup, inventory, and coordinating with the Operations team and Kitchen Supervisor, with 24 hours per week during business hours.

The role requires strong communication, organization, and the ability to work independently in a nonprofit setting, with attention to donor relations and compliance with relevant laws and regulations.

Qualifications

• One year of relevant experience in donations, inventory, logistics, or nonprofit operations.
• Valid driver's license and ability to operate company vehicles.
• Excellent communication and relationship-building skills.
• Basic computer skills, including email and data entry.
• Strong organizational and time-management abilities.
• Ability to work independently and follow through.
• Ability to collaborate with staff, donors, and community partners.

Responsibilities

• Coordinate food donation process from acquisition to internal distribution.
• Establish and maintain partnerships with donors and community partners.
• Ensure donations are documented, tracked, and receipted.
• Attend offsite donation events such as Farmers Markets and volunteer fairs.
• Manage transport, storage, and inventory of donated items.
• Ensure compliance with donation-related laws and regulations.
• Other duties as assigned.

Skills

Communication

Relationship building

Organizational skills

Time management

Attention to detail

Independent work

Team collaboration

Microsoft Office

Tools

Microsoft Office

Job description

Helping Hands provides HOPE and CARE through personal, trauma-informed programs to individuals experiencing homelessness. Our programs are Trauma-Informed, Data-Driven, and Person-Centered.We take the time to learn each individual's story and help connect them to the appropriate local resources and services to meet their unique needs. We do not duplicate available services; instead, we build strong collaborative partnerships with local programs and foster connections between participants and our community partners.

Position Summary

The right individual for this position has a passion for helping others, is nonjudgmental, and able to deal with difficult situations in positive and constructive ways. The Food Donation Coordinator works to source, acquire, and process donations. This role involves donation pickup and transport, inventory, networking with donors and community partners, processing data entry and paperwork, and coordinates with the Operations team and Kitchen Supervisor. Part-time, 24 hours per week to be scheduled during typical business hours. $22.00 per hour.

• Coordinate food donation process from acquisition to internal distribution.
• Establish and maintain partnerships with current and potential donors.
• Ensure donations are documented, tracked, and receipted.
• Attend and network at offsite donation opportunities such as Farmers Markets, Gleaning events, and non-profit volunteer fairs.
• Manage the transport, storage and inventory of donated items.
• Ensure compliance with donation-related laws and regulations.
• Other duties as assigned.

Qualifications

• One (1) year of relevant experience in food donations, inventory, logistics, community outreach, nonprofit operations. Equivalent combination of education, training, volunteer experience may be considered.
• Valid driver's license and ability to operate company vehicles.
• Excellent communication and relationship-building skills.
• Basic computer skills, including Microsoft Office, email, and data entry.
• Strong organizational, time-management, and attention-to-detail skills.
• Ability to work independently, prioritize tasks, exercise sound judgment, and follow through.
• Ability to work collaboratively with staff, donors, and community partners.

Physical/Mental Requirements

• The physical and mental demands described here are representative of those that must be met by an employee, with or without accommodation, to successfully perform the essential functions of this job.
• Hearing and vision adequate for interaction with participants, interaction with staff, and interaction with the general public.
• Work is primarily performed indoors, within an office setting, occasionally accompanied by moderate noise levels and exposure to scents.
• Frequently required to sit/stand at a computer or in a stationary position.
• Frequently operates a computer and other office productivity equipment, such as copy machine, printer, and phone.
• Frequently required to move about within the facility for meetings, office equipment, and daily operations.

Required Qualifications

• Written and verbal communication skills. Good computer skills and phone etiquette.
• Demonstrated ability to work independently.
• Ability to appropriately assess a situation and take corrective action as necessary.

Preferred Qualifications

• Direct or Lived Experience with homelessness, addiction, and/or low-income populations.
• Understanding of the issues surrounding homelessness, chemical dependency, domestic violence, and sexual assault
• Helping Hands Reentry Outreach Centers is proud to be an Equal Opportunity Employer.