FOIA Compliance Specialist

Commonwealth of VA Careers; Virginia (MN); Hybrid; USD 64,000 - 99,000; Full time

Benefits offered by this job

Health benefits

VRS retirement system

Free parking on premises

Job summary

Commonwealth of VA Careers is seeking a FOIA Compliance Specialist for the Dept of Professional & Occupational Regulation in Henrico County. The role handles information management, disclosure activities, and adherence to FOIA laws. Telework may be eligible at limited capacity; onboarding requires 90 days before a schedule is set.

Contact HR for details. Duties include analytical support, policy implementation, and training subordinates to ensure efficient operations.

Qualifications

• Direct experience processing FOIA or public records requests.
• Experience with public records, records management programs, or document governance.
• Ability to research and analyze problems and data for policy and decision-making; develop goals and objectives.

Responsibilities

• Plan, coordinate, and manage information management and disclosure activities for the DPOR.
• Ensure compliance with records laws, regulations, policies, and procedures.
• Hires, instructs, trains, and evaluates subordinates.

Skills

FOIA processing

Public records management

Data analysis

Statutory interpretation

Research & drafting

ERMS familiarity

FOIA tracking software

Tools

ERMS

FOIA tracking software

Job description

Title: FOIA Compliance Specialist

State Role Title: Prog Admin Specialist II

Hiring Range: $63,500 - $98,600

Pay Band: 5

Agency: Dept of Prof & Occup Reg

Location: Henrico County Territory

Agency Website: www.dpor.virginia.gov

Recruitment Type: General Public - G

Job Duties

This position plans, coordinates, and manages the information management and disclosure activities of the Department of Professional and Occupational Regulation. Position ensures agency compliance with applicable records management and information dissemination laws, regulations, policies, and procedures. The FOIA Compliance Specialist identifies operational inefficiencies, develops feasible alternatives, and implements changes/enhancements to agency processes, policies, and procedures in order to maximize operational effectiveness. Position provides analytical support on special studies and operational support to DPOR staff. Hires, instructs, trains, and evaluates subordinates.

Minimum Qualifications

• Direct experience processing FOIA or public records requests.
• Experience working with public records, records management programs, or document governance
• Demonstrated ability to research and analyze problems and data for policy and decision-making; to develop operational goals and objectives; and to evaluate program effectiveness.
• Experience interpreting statutes, regulations, or policies.
• Experience conducting research, drafting correspondence, or preparing official responses

Additional Considerations

• Certification in records management (e.g., CRM, CRA, or state RIM certification).
• Experience with electronic records management systems (ERMS) or FOIA tracking software.
• Experience in a government, regulatory, or compliance-focused environment.
• Training in information governance, data privacy, or legal research.

Benefits & Perks

Working for the State affords you many benefits, and here are just a few:

• Affordable and comprehensive health benefits
• 13 paid state holidays
• Time off to volunteer as well as vacation, sick, and personal leave
• Participation in the VRS retirement system (Hybrid 457 Deferred Compensation Plan)
• Free parking on the premises (DPOR)

DPOR does not provide sponsorship for an employment visa

Telework Options

Please note that this position may be eligible for limited telework and is not a full-time telework position. Upon hire into this position, the agency requires the incumbent to be in the position for 90 days before a specific telework schedule may be submitted for consideration.

Background Investigations

Final candidates are subject to a background investigation. The investigation may include local agency checks, criminal record checks, driving record, employment verification, verification of education, and other checks requested by the hiring authority related to the position. Please be advised that if the information gathered does not coincide with the information listed on your application, your application will no longer be considered for the position.

Licenses

Applicants must disclose any current professional or occupational registration, certification, and license(s) held by DPOR. Applicants with an active license issued by the Department of Professional and Occupational Regulation (DPOR) may be required to place their license in an inactive status while employed with the agency. Additional information may be provided by the Human Resources Office.

Veterans, AmeriCorps, Peace Corps, and Other National Service Alumni

Veterans, AmeriCorps, Peace Corps, and other national service alumni and people with disabilities are encouraged to apply.

Equal Opportunity Employer Statement

DPOR is an Equal Opportunity Employer

Contact Information

Name: Human Resources

Phone: [phone]

Email: [e-mail]