FMLA & Special Leave Coordinator

Texas Comptroller of Public Accounts; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Texas Comptroller of Public Accounts in Austin seeks a skilled FMLA & Special Leave Coordinator to join the Human Resources division. You will ensure compliance with FMLA, ADA, and state regulations, maintain records, and support agency leave programs while coordinating with payroll and benefits.

This role requires a bachelor’s degree and HR experience; preferred candidates have experience with USPS and CAPPS.

Qualifications

• Graduation from an accredited college or university with a bachelor’s degree.
• Experience in an HR-related field, including experience working with the Family Medical Leave Act.
• Knowledge of ADA compliance and state/federal leave regulations.

Responsibilities

• Evaluates and reviews requests to determine eligibility for FMLA leave and ensures compliance.
• Interprets FMLA rules for staff and communicates status of requests.
• Creates and maintains FMLA records in CAPPS; runs CAPPS reports for balances.
• Works with Payroll and Employee Benefits to coordinate leave with benefits.
• Reviews and guides special leave programs and LWOP submissions; assists in policy development.

Education

Bachelor's degree

Tools

CAPPS

USPS

Timekeeping systems

Job description

Serve Texas with private-sector urgency and public-sector purpose.

Every dollar the State of Texas collects, holds, or spends runs through the Comptroller's Office. We are the state's chief tax collector, accountant, revenue estimator, treasurer, and purchasing manager. We write the checks and keep the books for the multi-billion-dollar business of state government, and we serve virtually every Texan while doing it.

Texans trust us with their money. We earn that trust every day by safeguarding taxpayer dollars, cutting waste, and finding better, faster, more efficient ways to get the job done.

This is not a place to coast. The work is demanding, the pace is fast, and the standards are high. We want people who take ownership, question the status quo, and think creatively seeing beyond the obvious to solve the problems facing Texans. We measure ourselves by results. If you're driven by the idea that government can work better, and willing to work hard to prove it, you'll fit in here.

What you'll get in return: real responsibility, meaningful work, and the chance to build your career alongside sharp, mission-focused professionals. We invest in people who invest in the job, with on-the-job training, professional development, and room to grow as fast as your performance allows.

Public service is a calling. If you're ready to make every taxpayer dollar count, we want to hear from you.

Work Hours

Monday through Friday, 40 hours a week with occasional evening, weekend hours and holidays. Hours may change based on business need.

General Description

Join the Human Resources division as a FMLA & Special Leave Coordinator. Work involves highly complex (senior level) Human Resources work in a fast-paced, multi-project environment. As a member of the Human Resources staff, serves as the agency’s FMLA and Special Leave Coordinator. Ensures compliance with agency policies, state and federal laws, and regulations relative to FMLA, ADA, and statutory leave programs. Work requires the maintenance of effective working relationships with all levels of agency management and staff. Works under limited supervision from the Human Resources Management and under the direct guidance of the Employee Relations Supervisor with moderate latitude for the use of initiative and independent judgment.

Education

Minimum Qualifications

Graduation from an accredited college or university with a bachelor’s degree.

Experience

• Experience in an HR-related field, including experience working with the Family Medical Leave Act.

Preferred Qualifications

Preferred Education:

Graduation from an accredited college or university with a bachelor's degree or higher in human resources management, business, or psychology.

Preferred Experience:

• Experience administering leave programs.
• Experience in general payroll policies.
• Experience working with the Uniform Statewide Payroll System (USPS) and Centralized Accounting and Payroll/Personnel System (CAPPS).
• Experience with ADA compliance reviews and the reasonable accommodation process.
• Experience with the American and Disability Act/Amendment Acts (ADA/ADAAA).
• Experience in developing and/or presenting material in a classroom setting.

Substitutions

Additional work experience of the type described or other related education may be substituted for one another on a year-for-year basis.

Licenses and Certifications

The Following Certifications Are Preferred

• Professional Human Resources (PHR) and/or Senior Professional Human Resources (SPHR).
• Required travel percentage: 5%

Serves as the agency FMLA coordinator.

• Evaluates and review requests to determine eligibility for FMLA leave. Ensures compliance with agency policy, federal and state laws.
• Provides written confirmation of FMLA eligibility and associated benefits.
• Interprets FMLA rules and regulations for agency staff and regularly communicates with agency staff regarding the status of all FMLA requests.
• Creates the FMLA record in the Centralized Accounting and Payroll/Personnel System (CAPPS).
• Run reports from CAPPS to verify the accuracy of FMLA balances and proper coding in timesheets.
• Works with the Employee Benefits section to ensure coordination of insurance benefits with associated leave requests.
• Responds to Open Records requests for FMLA and Special Leaves Processed.

Performs filing and records management functions.

• Collects and files all confidential medical documentation for FMLA, COVID-19 pandemic, and return-to-work.
• Files and maintains all information related to all requests for leave.

Administers the agency’s Extended Sick Leave, Catastrophic Sick Leave Pool, Donated Sick Leave, Veterans Leave, Family Leave Pool, and Leave Without Pay programs.

• Reviews special leave requests to determine eligibility and present recommendations for Human Resources management approval.
• Interprets agency policies for staff and presents recommendations for approval according to agency policies and state laws.
• Reviews leave without pay (LWOP) submissions to ensure proper coding in the agency timekeeping system and leave protection under the FMLA.
• Works closely with Payroll to reconcile timekeeping and FMLA coding errors.
• Works in conjunction with Employee Relations staff to review medical documentation and determine appropriate workplace accommodations to support return-to-work efforts, while staying current on state and federal regulations related to FMLA and special leave. Also serves as a backup to Workplace Accommodation Coordinators by conducting ADA compliance audits and supporting the reasonable accommodation process, including evaluating requests, identifying accessibility gaps, and coordinating with HR, legal, facilities, and management to implement compliant and effective accommodations.
• Assists in the planning and development of agency leave policies.

Compiles correspondence, and reports, and conducts training.

• Drafts correspondence necessary to communicate with staff regarding leave requests.
• Maintain tracking of hours granted and remaining balances of hours available for special leave.
• Develops and conducts associated leave training for agency staff.

Performs all other related duties as assigned.

Maximum Your Earnings!

At the Comptroller's office, we know potential employees are looking for more than just a paycheck. The agency offers a strong benefits package for you and your family. Insurance, retirement plans, and a flexible work schedule are just the start.

Please Note

An applicant must be eligible to work in the United States to be hired at the Comptroller’s office and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.

Applicants must ensure that all required supplemental questions are fully answered, complete job histories, and description of duties performed.

The Comptroller’s Office is proud to be an equal opportunity workplace.

Due to the high volume of applications, we do not accept telephone calls. Only candidates selected to interview will be contacted. Notifications to applicants are sent electronically to the email address you provide.