FMLA & ADA Leave Specialist

Diamondback Energy; Midland (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Diamondback Energy seeks an HR Leave Specialist to administer FMLA, ADA, and leave programs across the organization. You will guide employees and managers through complex processes, ensure accurate documentation, and maintain compliance with federal, state, and company policies.

Responsibilities include coordinating with Legal on workers' compensation, managing ADA accommodations, and facilitating timely notices and returns to work. A detail-oriented, communicative professional is essential.

Qualifications

• Bachelor's degree preferred; equivalent experience considered.
• 3-5 years of experience administering FMLA, ADA, or leave programs.
• Strong knowledge of federal and state leave laws (FMLA, ADA, USERRA, workers' compensation, state leave statutes).
• Exceptional attention to detail and ability to manage sensitive information with discretion.
• Strong communication and customer service skills, with the ability to explain complex processes clearly.
• Ability to manage multiple cases, deadlines, and priorities in a fast-paced environment.
• Demonstrated ability to remain calm, empathetic, and professional when supporting employees during challenging situations.

Responsibilities

• Administer all leave programs, including FMLA, ADA, personal leave, medical leave, parental leave, military leave, and state-specific leaves.
• Manage the ADA interactive process, including gathering medical documentation, identifying potential accommodations, and coordinating with managers.
• Facilitate return-to-work processes, including fitness-for-duty certifications, transitional duty, and accommodation plans.
• Monitor restrictions and follow-up dates, ensuring employees do not return to full duty without appropriate clearance.
• Escalate complex ADA cases or unusual medical situations to the Director of Compliance & Employee Engagement.
• Serve as the HR liaison for workers' compensation claims, in partnership with the Legal Department, which maintains overall ownership of the workers' compensation program.
• Track work status reports, restrictions, and return-to-work updates.
• Ensure alignment between workers' compensation, ADA, and FMLA requirements.
• Maintain complete and compliant leave files, ensuring all documentation meets federal, state, and internal standards.
• Ensure timely delivery of required notices, including eligibility, designation, and rights & responsibilities.
• Monitor state and federal leave law changes and apply updates to processes and communications.
• Provide clear, empathetic guidance to employees, navigating leave options and requirements.
• Educate managers on leave processes, timelines, and their responsibilities.
• Communicate proactively to prevent delays, missed deadlines, or compliance risks.

Job description

Diamondback Energy seeks an HR Leave Specialist to administer FMLA, ADA, and leave programs across the organization. You will guide employees and managers through complex processes, ensure accurate documentation, and maintain compliance with federal, state, and company policies.

Responsibilities include coordinating with Legal on workers' compensation, managing ADA accommodations, and facilitating timely notices and returns to work. A detail-oriented, communicative professional is essential.