Florida Litigation Docketing Specialist (Hybrid)

Greenberg Traurig, LLP; Fort Lauderdale (FL); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Greenberg Traurig, LLP, is seeking a Litigation Docketing Specialist for the East Coast Regional team. The role manages centralized docketing across Florida offices, using ProLaw to calendar deadlines and support multiple practice groups.

The position requires Florida litigation experience, willingness to work remotely, and flexibility to work overtime as needed. You will review case communications, determine docketing necessity, coordinate with case teams, and uphold firm policies.

Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum 7 years of current Florida Litigation experience on case teams.
• 7 years of current Federal Litigation experience.
• Prior litigation paralegal or legal secretary experience preferred.
• Prior work experience in large firms preferred.

Responsibilities

• Reviews emails received within each assigned public folder comprising internal emails from case teams, scanned mail and ECF filings/serves to determine docketing necessity.
• Makes informed decisions as to whether docket items qualify for addition to each case team’s Outlook calendar.
• Assesses and prioritizes all received items to create a queue for each public folder.
• Enters and updates applicable deadlines in ProLaw using the Westlaw Legal Calendaring Rules.
• Communicates with case teams to gather necessary information on case set‑ups and management.
• Performs limited research as needed to verify applicability of deadlines.
• Responds to inquiries from litigation teams regarding docketed events, deadlines, and rules.
• Maintains and strives to improve processes and procedures to ensure accurate entry of calendar/docket dates.
• Promotes the firm’s docketing policies and procedures through all communications with litigation teams.

Skills

Deadline computation

Litigation rules

Attention to detail

Court portals

Team collaboration

Independent work

Communication skills

Organizational skills

Prioritization

Education

Bachelor’s Degree or equivalent experience

Tools

ProLaw

CompuLaw

eDockets

MS Office

Adobe Acrobat

AI platforms

Job description

Greenberg Traurig, LLP, is seeking a Litigation Docketing Specialist for the East Coast Regional team. The role manages centralized docketing across Florida offices, using ProLaw to calendar deadlines and support multiple practice groups.

The position requires Florida litigation experience, willingness to work remotely, and flexibility to work overtime as needed. You will review case communications, determine docketing necessity, coordinate with case teams, and uphold firm policies.