Litigation Docketing Specialist

Greenberg Traurig, LLP; Tallahassee (FL); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Greenberg Traurig, LLP seeks a Florida-based Litigation Docketing Specialist to manage centralized docketing for East Coast offices using ProLaw. The role requires working remotely with proximity to one of six Florida offices and flexibility to work overtime during peak matters.

The ideal candidate has 7+ years in Florida and Federal litigation, strong knowledge of court rules, and the ability to analyze complex orders.

Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum 7 years of current Florida litigation experience on case teams.
• Minimum 7 years of current Federal litigation experience.
• Paralegal or legal secretary experience preferred.
• Prior work in large firms preferred.

Responsibilities

• Reviews emails within assigned public folders to determine docketing necessity.
• Makes informed decisions as to whether docket items qualify for addition to each case team’s Outlook calendar.
• Assesses and prioritizes all received items to create a queue for each public folder.
• Enters and updates applicable deadlines in ProLaw using Westlaw rules.
• Communicates with case teams to gather necessary information on case set-ups and management.
• Performs limited research as needed to verify applicability of deadlines.
• Responds to inquiries from litigation teams regarding docketed events, deadlines, and rules.
• Maintains and strives to improve processes and procedures to ensure accurate entry of calendar/docket dates.
• Promotes the firm’s docketing policies and procedures through all communications with litigation teams.

Skills

Docketing

Legal calendaring

ProLaw

Federal litigation

State court rules

Research & analysis

Communication

Team collaboration

AI awareness

Deadline management

Education

Bachelor’s Degree or equivalent

Tools

ProLaw

CompuLaw

eDockets

Microsoft Office

Job description

Greenberg Traurig (GT)

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, offers a competitive compensation package and a collaborative environment.

Litigation Docketing Specialist – East Coast Regional Litigation Docketing Team

Location: Miami, Fort Lauderdale, West Palm Beach, Tampa, Tallahassee, Orlando. Hybrid remote with varying in‑office schedules depending on office location. Reports to the Litigation Docketing Supervisor.

We are seeking a highly skilled professional who thrives in a fast‑paced, deadline‑driven environment. The ideal candidate possesses strong problem‑solving, decision‑making, communication skills and a client‑focused mindset, with a can‑do attitude, initiative, adaptability and resilience. They will drive success, anticipate needs and provide strategic solutions.

Position Summary

The East Coast Regional Litigation Docketing team provides centralized docketing using ProLaw for multiple offices, including national practice groups. We seek a Florida litigation‑experienced Specialist to manage calendaring for these offices. Candidates must be willing to work remotely, live close to one of the six Florida offices, and be flexible to work overtime as needed.

Key Responsibilities

• Reviews emails received within each assigned public folder comprising internal emails from case teams, scanned mail and ECF filings/serves to determine docketing necessity.
• Makes informed decisions as to whether docket items qualify for addition to each case team’s Outlook calendar.
• Assesses and prioritizes all received items to create a queue for each public folder.
• Enters and updates applicable deadlines in ProLaw using the Westlaw Legal Calendaring Rules.
• Communicates with case teams to gather necessary information on case set‑ups and management.
• Performs limited research as needed to verify applicability of deadlines.
• Responds to inquiries from litigation teams regarding docketed events, deadlines, and rules.
• Maintains and strives to improve processes and procedures to ensure accurate entry of calendar/docket dates.
• Promotes the firm’s docketing policies and procedures through all communications with litigation teams.

Qualifications

Skills & Competencies

• Substantial experience computing deadlines for state, federal and appellate courts.
• Strong knowledge of litigation processes, court rules and procedures.
• Strong critical thinking to process complex orders and analyze effects on other case deadlines.
• Ability to research, analyze and summarize issues in writing with excellent attention to detail.
• Familiarity with court websites, docket searching and document retrieval databases.
• Ability to establish and maintain effective working relationships in a team.
• Self‑starter who can work independently with minimal supervision.
• Ability to work under pressure to meet strict deadlines and prioritize multiple tasks.
• Excellent interpersonal and communication skills, professional demeanor and presentation.
• High attention to detail and outstanding organizational skills.

Education & Prior Experience

• Bachelor’s Degree or equivalent experience preferred.
• Minimum 7 years of current Florida Litigation experience on case teams and 7 years of current Federal Litigation experience.
• Prior litigation paralegal or legal secretary experience preferred.
• Prior work experience in large firms preferred.

Technology

• Prior experience with rules‑based calendar systems (ProLaw, Compulaw or eDockets software) required.
• Computer proficiency in Windows‑based software and Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and Adobe Acrobat.
• Exceptional computer skills with ability to learn new software applications quickly.
• Basic understanding of artificial intelligence (AI), including core capabilities, limitations, data privacy, accuracy, verification and ethical considerations.
• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT) and use them responsibly in daily workflows.
• Proactive approach to learning and adapting to emerging AI and related technologies.

GT is an EEO employer with an inclusive workplace committed to merit‑based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non‑discrimination on any protected basis.