Flooring Projects Coordinator: On-Time, On-Budget

Spectra Holdings, Inc; Tempe (AZ); On-site; USD 48,000 - 75,000; Full time

Job summary

Diverzify+ in Tempe, AZ is seeking a Project Coordinator to support Project Managers in planning and executing flooring projects from start to finish. You will create action plans, schedule resources, manage budgets and timelines, and maintain project documentation to ensure quality and customer satisfaction.

Responsibilities include coordinating with suppliers, tracking orders, handling billing, and ensuring timely project close-out while maintaining strong communication with clients and

Qualifications

• Experience in Construction Administration.
• Experience managing projects from conception to delivery.
• Ability to create and interpret flowcharts, schedules, and action plans.
• Proficiency with project management software (MS Project, MS Planner).

Responsibilities

• Manage paperwork flow for Account Managers' or Executives' projects, verifying contracts, POs, and change orders for accuracy.
• Build customer relations through timely document return and create routing sheets to track paperwork.
• Communicate with suppliers about product availability and place/track material orders.
• Make freight arrangements for cost-effective product shipments.
• Perform timely follow-ups on shipments and track multiple deliveries.
• Distribute bi-monthly Salesperson billing summary sheets for customer billing.
• Maintain project documentation in job folders and the computer system.
• Prepare monthly AIA-type billing and ensure job folders support payment verifications and final invoicing.
• Review change orders, verify billing documents, and submit for client approval.
• Complete accurate billing and follow up with clients for payment verification.
• Prepare necessary project close-outs at project completion.

Skills

Construction Administration experience

Project management experience

Flowcharts/Schedules/Action plans

MS Project/MS Planner proficiency

Education

BSc in Business Administration or related field

Job description

Diverzify+ in Tempe, AZ is seeking a Project Coordinator to support Project Managers in planning and executing flooring projects from start to finish. You will create action plans, schedule resources, manage budgets and timelines, and maintain project documentation to ensure quality and customer satisfaction.

Responsibilities include coordinating with suppliers, tracking orders, handling billing, and ensuring timely project close-out while maintaining strong communication with clients and