Construction Project Coordinator: Planning & Billing

Spectra Holdings, Inc; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Diverzify+ is hiring a Project Coordinator to support flooring project execution from start to finish. You will partner with Project Managers, plan resources, monitor budgets and timelines, and maintain documentation.

The role emphasizes communication, risk management, and timely billing to ensure client satisfaction and project success. Ideal candidates have construction administration experience, strong MS Project/Planner skills, and a track record of moving projects from conception through

Qualifications

• Proven work experience in a Construction Administration role.
• Experience in project management, from conception to delivery.
• An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
• Strong working knowledge of Microsoft Project and Microsoft Planner.

Responsibilities

• Manage paperwork flow for Account Managers' or Executives' projects, verifying contracts, POs, and change orders for accuracy
• Build customer relations through timely document return and create routing sheets to track paperwork
• Communicate with suppliers about product availability and place/track material orders
• Make freight arrangements for cost-effective product shipments
• Perform timely follow-ups on shipments and track multiple deliveries
• Distribute bi-monthly Salesperson billing summary sheets for customer billing
• Maintain project documentation in job folders and the computer system
• Prepare monthly AIA-type billing and ensure job folders support payment verifications and final invoicing
• Review change orders, verify billing documents, and submit for client approval
• Complete accurate billing and follow up with clients for payment verification
• Prepare necessary project close-outs at project completion.

Skills

Construction Admin

Project management

Flowcharts & schedules

MS Project & Planner

Education

BSc in Business Administration or related field

Tools

Microsoft Project

Microsoft Planner

Job description

Diverzify+ is hiring a Project Coordinator to support flooring project execution from start to finish. You will partner with Project Managers, plan resources, monitor budgets and timelines, and maintain documentation.

The role emphasizes communication, risk management, and timely billing to ensure client satisfaction and project success. Ideal candidates have construction administration experience, strong MS Project/Planner skills, and a track record of moving projects from conception through