Floating Legal Assistant

Mitchell Williams Selig Gates & Woodyard; Rogers (AR); On-site; USD 32,000 - 42,000; Full time

Job summary

Mitchell Williams Selig Gates & Woodyard is seeking a Legal Assistant in Rogers, AR to support attorneys with daily operations. You will prepare legal documents, manage calendars, transcribe dictation, and maintain confidentiality in a fast-paced, client-focused environment.

The ideal candidate has a high school diploma and 2+ years of legal experience, strong writing and organizational skills, and proficiency with MS Office and legal research tools.

Qualifications

• The equivalent of a high school education plus two or more years on-the-job legal experience.
• Excellent spelling and grammatical skills.
• Proficient in legal research tools.
• Proficient in Microsoft Office Suite and document management systems.
• Strong knowledge of legal terminology and procedures.
• Strong interpersonal communication skills.
• Excellent organizational ability with attention to detail.
• Ability to handle highly sensitive and confidential information in a professional manner.
• Professional demeanor and ability to interact effectively with clients and colleagues in a respectful manner.

Responsibilities

• Prepare a variety of supporting legal documents related to the attorneys' area of responsibility. The Assistant is responsible for proofreading and spell checking all documents.
• Perform a variety of clerical duties.
• Maintain a log of appointments, activities and reports for attorneys, making arrangements for travel, meetings, etc. as necessary.
• Transcribe dictation; revise and produce final correspondence.
• Maintain confidentiality in both assistant's office and attorneys' offices.
• Responsible for keying in attorney time entries.
• Responsible for monthly proforma reviews, edits, and forwarding monthly invoices to clients.
• Photocopy correspondence, legal documents, and other material as required.
• Open and maintain files for which attorneys are currently primary attorney. Becoming familiar with location of other files with which attorney is involved so that file copies of each document and/or letter can be directed to the appropriate person.
• Schedule conference rooms for client/office meetings as requested.
• Provide temporary clerical support for other attorneys when their assistants are absent and assisting with overflow work as necessary.Perform other duties as required.

Skills

Interpersonal communication

Attention to detail

Time management

Confidentiality

Legal terminology

Spelling/Grammar

Professional demeanor

Education

High school diploma

Tools

Microsoft Office Suite

Document management systems

Legal research tools

Job description

Job DetailsJob Location: Rogers - Rogers, AR 72758Position Type: Full TimeEducation Level: High SchoolJob Shift: DayJob Category: Admin - Clerical

About Mitchell Williams:

Mitchell, Williams, Selig, Gates & Woodyard, P.L.L.C. is a corporate law firm built on integrity and trust, backed by a responsive team of attorneys and legal support staff. With offices in Little Rock, Rogers and Jonesboro, Arkansas and Austin, Texas, our attorneys and legal support staff work together across the Firm, leveraging deep resources and experience to deliver exceptional service to our valued clients.

Our firm values define who we are. Since our founding in 1954, our Firm remains strongly rooted in the values and tradition of excellence established by H. Maurice Mitchell. Our attorneys and staff uphold these values by developing deep relationships with our clients and the communities we serve. We focus on delivering exceptional legal service to our clients which is supported by our positive and collaborative culture. We embrace diversity, equity, and inclusion within the legal profession and in our larger communities.

Position Overview:

As a Legal Assistant at Mitchell Williams, you will play a crucial role in supporting our attorneys in their daily activities, contributing to the smooth functioning of legal operations within our vibrant and inclusive work culture. Your attention to detail, excellent organizational skills, and ability to thrive in a fast-paced environment will directly impact our Firm’s continued success.

Job Responsibilities, include but are not limited to:

• Prepare a variety of supporting legal documents related to the attorneys' area of responsibility. The Assistant is responsible for proofreading and spell checking all documents.
• Perform a variety of clerical duties.
• Maintain a log of appointments, activities and reports for attorneys, making arrangements for travel, meetings, etc. as necessary.
• Transcribe dictation; revise and produce final correspondence.
• Maintain confidentiality in both assistant's office and attorneys' offices.
• Responsible for keying in attorney time entries.
• Responsible for monthly proforma reviews, edits, and forwarding monthly invoices to clients.
• Photocopy correspondence, legal documents, and other material as required.
• Open and maintain files for which attorneys are currently primary attorney. Becoming familiar with location of other files with which attorney is involved so that file copies of each document and/or letter can be directed to the appropriate person.
• Schedule conference rooms for client/office meetings as requested.
• Provide temporary clerical support for other attorneys when their assistants are absent and assisting with overflow work as necessary.Perform other duties as required.

Qualifications

• The equivalent of a high school education plus two or more years on-the-job legal experience.
• Excellent spelling and grammatical skills.
• Proficient in legal research tools.
• Proficient in Microsoft Office Suite and document management systems.
• Strong knowledge of legal terminology and procedures.
• Strong interpersonal communication skills.
• Excellent organizational ability with attention to detail.
• Ability to handle highly sensitive and confidential information in a professional manner.
• Professional demeanor and ability to interact effectively with clients and colleagues in a respectful manner.
• Capable of maintaining regular attendance.
• Strong time management, multitasking and prioritization skills.
• Ability to work independently with limited required direction and guidance on complex projects.
• Must meet all local health regulations and pass post-offer background and conflicts checks, if required.
• Must be capable of performing the essential job functions of this position, with or without reasonable accommodations.