Flight Operations Office Manager

Mississippi State University Careers; Starkville (MS); On-site; USD 45,000 - 65,000; Full time

Job summary

Mississippi State University seeks an Office Manager to oversee the general administrative functions of the flight department, including scheduling, budgeting, and records management. The role requires strong communication, confidentiality, and proficiency with Microsoft Office tools to support the Director of Operations and flight crew.

Responsibilities include maintaining flight calendars, coordinating travel with pilots and passengers, processing invoices, and ensuring cost-effective

Qualifications

• Bachelor's degree in Business Administration, Accounting, Finance, or other appropriate discipline.
• Any equivalent combination of related education and related experience may be considered for the position.

Responsibilities

• Coordinate and maintain daily flight schedules for the university aircraft.
• Communicate with administration, passengers, pilots, and other departments regarding travel arrangements.
• Coordinate flight changes and schedule adjustments.
• Coordinate with pilots regarding trip details, passenger requirements, and scheduling needs.
• Maintain accurate flight calendars and communicate schedule updates in a timely manner.
• Maintain trip records and related documentation.
• Oversee daily administrative duties of the flight department.
• Maintain organized electronic and physical filing system.
• Prepare expense reports, invoices, purchase orders, and other departmental paperwork.
• Process vendor invoices and coordinate payments with accounting.
• Assist with departmental budgets and expense tracking.
• Coordinate FBOs, hotels, rental car companies, and catering providers.
• Help ensure travel arrangements are accurate, timely, and cost-effective.
• Provide administrative support to the Director of Operations and flight crew.
• Maintain strict confidentiality regarding administrative travel, university and passenger information.

Skills

Office management

Administrative support

Scheduling

Microsoft Office

Outlook

Excel

Calendar management

Communication

Problem-solving

Education

Bachelor's degree in Business Administration/Accounting/Finance

Tools

Microsoft Office

Job description

Mississippi State University seeks an Office Manager to oversee the general administrative functions of the flight department, including scheduling, budgeting, and records management. The role requires strong communication, confidentiality, and proficiency with Microsoft Office tools to support the Director of Operations and flight crew.

Responsibilities include maintaining flight calendars, coordinating travel with pilots and passengers, processing invoices, and ensuring cost-effective