Administrative Operations Specialist

Mississippi State University; Starkville (MS); On-site; USD 40,000 - 64,000; Full time

Job summary

Mississippi State University invites applications for an administrative support role within a large division to coordinate and optimize its administrative functions. The position requires overseeing office operations, budgets, travel, and reporting, while guiding staff.

Ideal candidates will have a high school diploma with related experience, with a preference for a bachelor’s degree in accounting or business and familiarity with fund accounting.

Qualifications

• High school diploma and one year of experience directly related to the duties and responsibilities specified.
• High school diploma and four years’ experience directly related to the duties and responsibilities specified. For promotions, experience must include at least three years at the preceding level.
• When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
• Bachelor’s degree in accounting or business preferred or required.

Responsibilities

• Directs, supervises, and coordinates the administrative function of a complex office.
• Studies, analyzes, and recommends procedures and processes to improve continuity and reporting.
• Analyzes operating practices to create or revise procedures and stay current with administrative trends.
• Coordinates collection of and participates in preparation of operating reports using word processing, spreadsheets, and databases.
• Develops, plans, and implements programs, office policies, and procedures relevant to unit mission and goals.
• Gathers data for budget preparation and inventory reports, assists in annual budget preparation, and procures supplies and equipment.
• Manages complex events calendar for the unit and coordinates logistics of unit functions and events.
• Processes travel requests and reimbursements.
• Develops summary reports and provides recommendations based on analysis.
• Interviews, trains, and evaluates subordinate staff.
• Other duties as assigned.

Skills

Communication skills

Word processing

Spreadsheets

Databases

Education

Bachelor's degree in accounting or business

High school diploma

Job description

Mississippi State University invites applications for an administrative support role within a large division to coordinate and optimize its administrative functions. The position requires overseeing office operations, budgets, travel, and reporting, while guiding staff.

Ideal candidates will have a high school diploma with related experience, with a preference for a bachelor’s degree in accounting or business and familiarity with fund accounting.