Flight Department Scheduler

Koch Business Solutions, LP; Atlanta (GA); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Health savings account

Life insurance

Paid time off

Job summary

Koch Business Solutions, LP's Atlanta Corporate Aviation team seeks a Flight Department Scheduler to coordinate executive travel and support safe, efficient corporate flight operations. You will serve as a central point between passengers, crews, vendors, and aviation operations to ensure an exceptional travel experience.

The role requires experience in flight scheduling or aviation administration, strong organizational skills, and the ability to manage itineraries, manifests and trip logistics

Qualifications

• Experience in flight planning, scheduling, or aviation operations.
• Ability to manage multiple schedules and maintain accurate records.
• Professional communication with passengers, crew, vendors and stakeholders.
• Ability to handle confidential information with discretion and judgment.
• Flexibility to support a dynamic corporate aviation schedule.

Responsibilities

• Coordinate company aircraft scheduling and communicate itineraries to passengers and flight crews.
• Maintain awareness of aircraft location, status, and trip logistics.
• Prepare and maintain accurate passenger and crew manifests.
• Coordinate crew accommodations, ground transportation, catering, and travel services.
• Support a professional, discreet, customer-focused travel experience for all passengers.
• Maintain flight records, trip expenses, operational documentation, and billing activities for Atlanta-based aircraft.
• Process accounts payable, vendor setup, and expense reconciliations.
• Manage corporate aviation credit card expenses through Concur.
• Provide administrative and office management support for the aviation department.
• Support additional operational and administrative activities as assigned.

Skills

Flight scheduling

Aviation operations

Logistics coordination

Stakeholder communication

Discretion handling

Concur

Microsoft Outlook

Excel

Tools

Concur

Microsoft Office

Flight planning software

Job description

Your Job

Are you a highly organized professional who thrives in a dynamic environment? The Corporate Aviation team is seeking a Flight Department Scheduler to coordinate executive travel and support the safe, efficient operation of corporate flight activities. In this role, you will serve as a key connection point between passengers, crew members, vendors, and aviation operations while helping deliver an exceptional travel experience.

Our Team

The Atlanta Corporate Aviation team is responsible for supporting safe, reliable, and efficient air transportation services. This team works closely with company leaders, flight crews, vendors, and support partners to ensure exceptional service while maintaining operational excellence.

What You Will Do

• Coordinate company aircraft scheduling and communicate itineraries, schedule updates, and travel information to passengers and flight crews.
• Maintain awareness of aircraft location, operational status, and active trip logistics.
• Prepare and maintain accurate passenger and crew manifests.
• Coordinate crew accommodations, ground transportation, catering, and other travel support services.
• Support a professional, discreet, and customer-focused travel experience for all passengers.
• Maintain flight records, trip expenses, operational documentation, and billing activities for Atlanta-based aircraft.
• Process accounts payable activities, vendor setup requests, and expense reconciliations.
• Manage corporate aviation credit card expenses through Concur.
• Provide administrative and office management support for the aviation department.
• Support additional operational and administrative activities as assigned.

Who You Are (Basic Qualifications)

• Experience in flight planning, flight scheduling, aviation operations, aviation administration, logistics coordination, or a related support role.
• Experience coordinating multiple schedules, priorities, or travel-related activities while maintaining accurate records and documentation.
• Experience communicating with internal stakeholders, vendors, passengers, crew members, or customers in a professional business environment.
• Ability to handle confidential information with discretion and sound judgment.
• Flexibility to support the needs of a dynamic corporate aviation schedule.

What Will Put You Ahead

• Experience supporting corporate aviation, business aviation, executive travel, or flight department operations.
• Experience using aviation scheduling, flight planning, dispatch, or trip support systems.
• Experience coordinating travel logistics, accommodations, passenger services, or crew support activities.
• Experience with billing, accounts payable, expense reporting, vendor management, or cost allocation processes.
• Proficiency with Microsoft Outlook, Excel, Word, Concur, and other business applications.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Hiring Philosophy

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here.

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Who We Are

Koch creates and innovates a wide spectrum of products and services that make life better. Our work spans a vast number of industries across the world, including engineered technology, refining, chemicals and polymers, pulp and paper, glass, electronics and many more. Headquartered in Wichita, Kansas, Koch employs about 120,000 employees across the globe.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Our Benefits

Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.

Equal Opportunities

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here, aqui, or tu).