Scheduling Coordinator Contract $24/hr

AdventHealth; United States; On-site; USD 21,000 - 179,000; Full time

Job summary

AdventHealth in Florida seeks an organized administrative professional to support leaders and staff with scheduling, document preparation, and confidential information management. This role provides day-to-day office coordination and ensures seamless operations within the department.

You will handle meeting logistics, travel arrangements, onboarding support, and filing systems while collaborating with multiple teams.

Qualifications

• High School Diploma required; Associate degree preferred.
• MS Office proficiency required; strong Word/Excel skills.
• Experience with filing systems and clerical tasks preferred.
• Ability to handle confidential information with discretion.
• Strong communication and teamwork abilities required.

Responsibilities

• Schedules and coordinates meetings, appointments, and travel for leaders and department staff.
• Prepares, edits, and distributes reports, agendas, letters, minutes, and other documents.
• Manages confidential information and handles sensitive matters with discretion.
• Provides logistical support for meetings, including facilities, catering, and tech equipment.
• Organizes electronic and paper filing systems for records and materials.
• Communicates effectively with staff, leadership, outside callers, and visitors.
• Assists with special projects and onboarding of new employees.
• Monitors and orders office supplies to keep the department stocked.
• Maintains up-to-date contact lists and directories for the department.
• Provides administrative support to ensure efficient office operations.
• Other duties as assigned.

Skills

MS Office

Filing skills

Office equipment

Complex scenarios

Independent & team work

Communication skills

Clerical skills test

Deadline-driven

Education

High School Diploma

Associate degree

Tools

Microsoft Outlook

Word

Excel

Job description

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Benefits from Day One:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule:

• Full time
• Shift: Day (United States of America)
• Address: 1055 SAXON BLVD
• City: ORANGE CITY
• State: Florida
• Postal Code: 32763

Job Description:

• Schedules and coordinates meetings, appointments, and travel arrangements for leaders and department staff.
• Prepares, edits, and distributes reports, agendas, letters, meeting minutes, and other documents.
• Manages confidential information and handles sensitive matters with discretion.
• Provides logistical support for meetings, including arranging facilities, catering, accommodations, and technical equipment.
• Organizes and maintains electronic and paper filing systems for records, correspondence, and other materials.
• Communicates effectively with staff, leadership, outside callers, and visitors.
• Assists with special projects and assignments as directed by leadership.
• Monitors and orders office supplies to ensure the department is well-stocked.
• Coordinates and supports the onboarding process for new employees within the department.
• Maintains up-to-date contact lists and directories for the department.
• Provides administrative support to ensure efficient operation of the office.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Computer skills: MS Office Suite (Outlook, Word, Excel, Publisher, PowerPoint, etc), Internet and other research tools, word-processing and databases [Required]
• Filing skills [Required]
• Knowledge of office equipment use: fax, copier, printer, scanner, binding machine, blackberry, LCD monitors, multi-line phone system, etc. [Required]
• Ability to easily grasp complex situations [Required]
• Ability to work independently and as a team member, as well as accept direction [Required]
• Ability to communicate appropriately with all levels of staff and guests [Required]
• Ability to pass AdventHealth standard clerical skills test [Required]
• Ability to excel in deadline-driven, high-volume environments [Preferred]
• Knowledge and use of AdventHealth main [Preferred]

Education:

• Associate [Preferred]
• High School Grad or Equiv [Required]

Field of Study:

• Associate or 3+ years’ experience

Work Experience:

• 2+ experience in a secretarial role [Required]
• 3+ experience [Preferred]

Windows Applications:

• Microsoft Outlook and other office applications, such as, Word and Excel as needed by the department [Required]

Additional Information:

• N/A

Licenses and Certifications:

• N/A

Physical Requirements: (Please click the link below to view work requirements) Physical Requirements - https://tinyurl.com/23km2677

Pay Range: $15.00 - $130.00

Background Screening Requirement (Florida Law) Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law. Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we’re committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.