Flexible Schedule: Infectious Disease Program Assistant

UW School of Medicine and Public Health; Madison (WI); Hybrid; USD 27,000 - 39,000; Full time

Job summary

UW School of Medicine and Public Health is seeking a Medical Program Assistant in Madison to support the Infectious Disease Administrative Team. The role covers scheduling and calendar management, conference logistics, purchasing, travel and expense reimbursement, and serving as the main contact for division operations.

The position may require some on-site work with a flexible schedule and some remote work.

Qualifications

• 1 year of prior experience in an administrative position or business office environment.
• Experience managing calendars.
• Experience with Microsoft Office products.

Responsibilities

• Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel
• Identifies opportunities for program improvements and makes recommendations to the appropriate entities
• Coordinates with senior management to define program goals and fiscal objectives
• Serves as the primary contact and subject matter expert for specified program policies and procedures
• Assists in coordination of divisional CME conference activities.
• Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports
• Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff
• Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring

Skills

Calendar management

Education

HS Diploma

Tools

Microsoft Office

Job description

UW School of Medicine and Public Health is seeking a Medical Program Assistant in Madison to support the Infectious Disease Administrative Team. The role covers scheduling and calendar management, conference logistics, purchasing, travel and expense reimbursement, and serving as the main contact for division operations.

The position may require some on-site work with a flexible schedule and some remote work.