Fellowship Program Scheduler & Administrator — Infectious Diseases

University of Florida; Gainesville (FL); On-site; USD 30,000 - 37,000; Full time

Job summary

The University of Florida on Main Campus (Gainesville, FL) is seeking a Res/Fellowship Program Assistant in Infectious Diseases and Global Medicine to support fellowship administration, budgeting, scheduling, and credentialing. The role requires strong organizational and communication skills and on-campus presence.

Reporting to the Division Administrator, you will coordinate conferences, manage fellowship documents, assist with rotation scheduling, and help implement ACGME standards.

Qualifications

• Two year college degree and one year of relevant experience, or combination of education and relevant experience.
• Proficiency in Word, Excel, PowerPoint, E-mail and Internet
• Strong organizational and communication skills; ability to manage concurrent tasks

Responsibilities

• Schedules all academic conferences and fellowship meetings with calendars and invites
• Maintains electronic progress log and files for applicants as the match progresses
• Develop and maintain a system to review applicant packets and create final match lists
• Schedule interviews (virtual or in-person) and coordinate interview itineraries
• Create fellowship schedules and ensure EPIC On-Call and VA schedules are up-to-date
• Prepare correspondence for the Fellowship Program with accuracy and timeliness
• Coordinate new fellow orientation, onboarding, and access to systems
• Develop budget tracking spreadsheets and monitor spending within budget
• Serve as primary contact for inquiries about the Infectious Diseases Fellowship

Job description

The University of Florida on Main Campus (Gainesville, FL) is seeking a Res/Fellowship Program Assistant in Infectious Diseases and Global Medicine to support fellowship administration, budgeting, scheduling, and credentialing. The role requires strong organizational and communication skills and on-campus presence.

Reporting to the Division Administrator, you will coordinate conferences, manage fellowship documents, assist with rotation scheduling, and help implement ACGME standards.