Flexible Clerical & Admin Support (As-Needed)

City-of-Santa-Clara-2; Santa Clara (CA); On-site; USD 25,000 - 58,000; Part time

Job summary

The City of Santa Clara is seeking to create a candidate pool for As-Needed Temporary Employees – Clerical and Administrative. Positions support general to routine office tasks across City Departments, including front-counter customer service and handling inquiries with discretion and confidentiality.

As-needed employees work in a fast-paced environment, may be limited to 999 hours per fiscal year (960 hours for certain retirees), and must complete the conditional offer process including

Qualifications

• Entry level requires high school diploma and 1 year general clerical experience with public contact.
• Journey and higher levels require 30 semester units and 1 year related experience; or two years advanced administrative experience.
• Proficiency in Microsoft Word and Excel.
• Ability to handle front counter and customer inquiries.

Responsibilities

• Types a wide variety of material including letters, reports, and forms.
• Performs front counter and telephone service and answers inquiries.
• Reviews and accepts permits and applications; may process subpoenas/warrants in some roles.
• Operates office equipment and basic data entry in financial systems.
• Maintains filing, mail distribution, and records management.

Skills

Customer service

Organization

Data entry

Office support

Research

Education

High school diploma or GED

30 semester units college/university

Tools

Microsoft Word

Microsoft Excel

Job description

The City of Santa Clara is seeking to create a candidate pool for As-Needed Temporary Employees – Clerical and Administrative. Positions support general to routine office tasks across City Departments, including front-counter customer service and handling inquiries with discretion and confidentiality.

As-needed employees work in a fast-paced environment, may be limited to 999 hours per fiscal year (960 hours for certain retirees), and must complete the conditional offer process including