Fleet Vehicle Admin: Tolls, Citations & Records

MSX International; Irvine (CA); On-site; USD 34,440 - 48,216; Full time

Job summary

MSX International seeks a Vehicle Admin professional to manage driving records, tolls, and citations for a nationwide driver fleet. You will maintain driver information, assist with payments, and generate reports to support audits and compliance across the lease program.

You will collaborate with Legal, HR, and regional teams, ensuring policy adherence and timely processing of notices. A clean driving record and familiarity with SAP are required.

Qualifications

• High school diploma or GED required.
• Proficiency in Microsoft Office Suite.
• Strong organizational and multitasking abilities.
• Excellent communication and customer service skills.
• Valid driver’s license with a clean driving record.
• Experience in automotive environment preferred.

Responsibilities

• Manage tolls and citations for a nationwide vehicle fleet, ensuring timely review, validation, processing, and resolution of notices.
• Research citation and toll activity, identify assigned drivers or departments, and coordinate follow-up to ensure accurate accountability and payment recovery.
• Track and accept payments, reconcile records, and maintain accurate documentation for audit and reporting purposes.
• Maintain driver information, jurisdiction codes, driving record data, and points analysis within the Company Cars SAP system.
• Serve as a liaison between Legal, Human Resources, Vehicle Administration, regional teams, drivers, and external agencies or vendors regarding tolls, citations, and driving record matters.
• Prepare driving-related disciplinary letters and coordinate the signature process to ensure timely review, approval, and documentation.
• Coordinate Automobile Operating Manual training for new drivers and support ongoing compliance with fleet policies and procedures.
• Develop and utilize ad hoc reports to monitor, control, track, and resolve time-sensitive issues for NHQ and regional locations.
• Respond to phone and email inquiries from internal customers, drivers, vendors, and business partners in a timely and professional manner.
• Support the Sr. Manager with audits, troubleshooting, policy and procedure recommendations, reporting, and special projects as needed.

Skills

Organization

Communication

Customer service

Attention to detail

Time management

Education

High school diploma or GED

Tools

SAP

Microsoft Office

Job description

MSX International seeks a Vehicle Admin professional to manage driving records, tolls, and citations for a nationwide driver fleet. You will maintain driver information, assist with payments, and generate reports to support audits and compliance across the lease program.

You will collaborate with Legal, HR, and regional teams, ensuring policy adherence and timely processing of notices. A clean driving record and familiarity with SAP are required.