Fleet Services Specialist

Guilford County

Greensboro (NC)

On-site

USD 40,000 - 58,000

Full time

3 days ago

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Benefits offered by this job

Health Insurance

Employee Wellness Center

Paid holidays

401(k) plan

Job summary

Guilford County Government seeks a Fleet Services Support professional to assist with the operational management of the county’s vehicle fleet, including maintaining titles, licenses, maintenance, and reliability records. The role coordinates repairs with vendors, tracks maintenance, and contributes to budgeting and reporting.

Responsibilities include scheduling vehicle service, documenting incidents, and supporting contract bids and disposal processes.

Qualifications

Bachelor’s degree with one year of progressively responsible administrative or office management experience; OR associate’s degree with three years of progressively responsible administrative or fleet management experience; OR High School with five years of progressively responsible administrative or fleet management experience.
Experience in office support or other related experience to fleet, transportation, vehicle maintenance or repair preferred.

Responsibilities

Assist Fleet Services Manager in operational management of all vehicles and equipment.
Maintain maintenance history and incident reports for vehicle records.
Coordinate vehicle maintenance with external vendors and schedule repairs.
Update and manage vehicle inventory and maintenance databases.
Assist in budgeting by tracking fleet costs and preparing cost reports.
Support bid processes for fleet service contracts and disposition of surplus vehicles.

Skills

Office systems knowledge

Data entry

Effective communication

Inventory control

Vendor coordination

Team coordination

Analytical reasoning

Public vehicle knowledge

Education

Bachelor’s degree + 1 year admin/fleet experience

Associate’s degree + 3 years admin/fleet experience

High School + 5 years admin/fleet experience

Tools

Departmental software

Spreadsheets/Word processing

Job description

GUILFORD COUNTY GOVERNMENT

Quality Government

Description

GENERAL STATEMENT OF DUTIES

Under minimal supervision, supports Fleet Services in maintaining all vehicle titles, licenses, and maintenance and operability for the County’s vehicle inventory. Works with contract maintenance organizations to keep the fleet compliant with NC inspection requirements and to ensure vehicle reliability.

GUILFORD COUNTY GOVERNMENT

Empower Successful People to thrive in a Strong Community supported by Quality Government

DISTINGUISHING FEATURES OF THE CLASS

An employee in this position is responsible for assisting the Fleet Services Manager in the operational management support of all vehicles and equipment associated with the county’s fleet of vehicles. The position prepares and maintains vehicle records including maintenance history and incident reports. This position serves as the point of contact for routine vehicle repairs and maintenance, including coordinating vehicle scheduling and delivery for service and communicating with staff. May also coordinate accident-related repairs and documents. Work includes maintaining the maintenance history and data entry of a comprehensive vehicle inventory database used to track all activity pertaining to the vehicles. Work is performed under the general supervision of the Fleet Services Manager.

Duties And Responsibilities

Assists with vehicle reservations and key distribution.

Coordinates the maintenance and repairs of the motor pool and various fleet vehicles through independent vendors, to include scheduling and delivering vehicles for repair; provide maintenance reminders to departments and fleet drivers as needed.

Coordinates service for vehicle recalls.

Assist in the accident reporting process to ensure all paperwork and repairs are complete.

Updates and maintains vehicle inventory database and vehicle maintenance database.

Manages vehicle records to include vehicle titles, repair history and purchase information.

Supports as needed with fleet service contracts Request For Proposal and/or bid process.

Assists in providing documentation for the disposal/surplus process to sell or dispose of vehicles.

Assist in the budget process by tracking fleet maintenance and repair costs, assist in monitoring spending against budget, and prepare financial summaries or cost reports.

Responsible for vehicle cleaning, which may include cleaning the vehicles as needed or using a contracted service provider.

Maintains and manages schedule for State Inspection renewals.

Performs related duties as required.

RECRUITMENT STANDARDS

Knowledge, Skills, And Abilities

Knowledge of office systems and techniques (hardware and software) to enter data, set up functions, create spreadsheets and word documents, and process information.

General knowledge of vehicle maintenance and inventory control.

General knowledge of the practice and use of public vehicles used in transportation services.

General knowledge of vehicle systems and repair processes

Ability to enter data accurately and administer a database.

Ability to communicate effectively in person, by telephone and in written form.

Ability to summarize, compile, and tabulate narrative and numerical materials.

Ability to develop and maintain effective working relationships with county staff, vendors, other agencies, and the general public.

Ability to respond to vehicle repair problems quickly and effectively.

Ability to analyze and interpret policy and procedural guidelines.

Ability to work independently and exercise good judgment.

Skill in navigating related departmental software.

Skill in organizing workflow and coordinating activities.

Ability to respond and coordinate response for after-hours requests for repair or towing.

Position may require work during off-hours, weather-related and/or emergency response situations as the County’s needs dictate.

Typical Qualifications

MINIMUM QUALIFICATIONS

Bachelor’s degree with one year of progressively responsible administrative or office management experience; OR associate’s degree with three years of progressively responsible administrative or fleet management experience; OR High School with five years of progressively responsible administrative or fleet management experience.

Experience in office support or other related experience to fleet, transportation, vehicle maintenance or repair preferred.

Physical Demands

Must be able to physically perform the basic life operational functions of kneeling, crouching, reaching, standing, walking, fingering, grasping, feeling, talking, hearing, and repetitive motions.

Must be able to perform sedentary work with light lifting occasionally.

Must possess the visual acuity to read and write handwritten and typed information and to view a computer screen.

Work Conditions

Work is performed inside and outside, often exposed to the outside environment, including all weather conditions due to various vehicle related needs.

May Require Driving

This position may require driving for this position whether driving a County owned or personal vehicle to conduct county business such as but not limited to attending conferences, meetings, or any other county related functions. Motor Vehicle Reports may be verified for valid driver’s license and that the driving record is compatible with the county’s driving criteria.

Special Note

This generic class description gives an overview of the job class, its essential job functions, and recommended job requirements. However, for each individual position assigned to this class, there is available a completed job description with a physical abilities checklist which can give further details about that one specific position. Those documents should be reviewed before initiating a selection process. They can provide additional detailed information on which to base various personnel actions and can assist management in making legal defensible personnel decisions.

Guilford County is committed to providing Equal Employment Opportunity (EEO) to employees and applicants for employment regardless of color, religion, sex, national origin, age, disability, genetic information, sexual orientation or political affiliation. The County is committed to complying with all applicable federal, state and local laws that pertain to employment, and to providing a work environment that is free from discrimination of any kind. If you need an auxiliary aide, make the request forty-eight (48) hours in advance of the time the accommodation is needed by calling 336-641-3324.

We are excited about the opportunity of having you as a prospective new employee!

You probably already know our county is a wonderful county to live in, but did you know it is also a wonderful place to work?

Below are a few of the reasons why we love working for Guilford County.

We offer Health Insurance (UnitedHealthCare) to all benefitted employees working a minimum of 20 hours per week. The shared cost of the premium is based on scheduled/budgeted hours. If you are a full-time employee working 40 hours a week you can expect to pay less than $35 a month for medical coverage, dental coverage for $4 a month and vision coverage for $5 a month. That's less than $45 a month for medical, dental & vision coverage; that's unheard of.

Telehealth UHC Virtual Visits are available to you with no copay or out of pocket expense.

We are excited to inform you Guilford County has an Employee Wellness Center (24/7 access) with strength training equipment, cardio machines and a group exercise room with virtual or in person coaching from our Wellness Specialist!

Employee Assistance Program, 100% funded by the county. A superb benefit for you and your family absolutely free. Confidential help with personal or work-related issues.

13 paid holidays, 12 sick days, and 12 vacation days a year. That's 37 paid days a year, totaling almost 2 months of paid time off.

Employer contributes 5% into your 401(k) - no match required.

Enrollment in the State Retirement Plan by contributing 6%.

Longevity pay beginning at five years of service.

We provide a $10,000 Life and AD&D benefit to eligible employees.

Flexible spending accounts (FSA) allow you to set aside tax-free dollars for health care and dependent care.

Voluntary Life, AD&D, Short-Term and Long-Term Disability.

No formal education

Some High School, No Diploma/GED

High School Diploma or GED

Associate's Degree (AA, AS)

Bachelor’s Degree (BA, BS)

Master’s Degree (MA, MS, MBA, etc.)

Professional degree (JD, MD, DVM, etc.)

Doctoral Degree (PhD, EdD, etc.)

I do not have a degree.

No experience

Less than 1 year of experience

1 year of experience, but less than 3 years of experience

3 years of experience, but less than 5 years of experience

5 years of experience, but less than 7 years of experience

7 years of experience, but less than 9 years of experience

9 years of experience, but less than 10 years of experience

10 or more years of experience

If you have no experience, please type \"Not Applicable\" or \"N/A.\"

Experience referenced only on a resume will not be considered. All experience must be documented in the Work History section of the application. Failure to do so may result in the application being considered incomplete