Fleet Services Admin Specialist

City of Abilene, Texas; Abilene (TX); On-site; USD 25,000 - 29,000; Full time

Job summary

City of Abilene, Texas is seeking an Office Assistant for Fleet Services to perform reception and clerical duties, including data entry into asset management software and handling invoices.

The role requires the ability to balance cash, maintain records, provide exceptional customer service, and use Word, Excel, and Google Suite; a high school diploma or GED and a Texas driver's license are preferred.

Qualifications

• Fluent English, spelling, punctuation, and basic arithmetic.
• Office equipment and software, including Word, Excel and Google Suite, filing systems, and procedures.

Responsibilities

• Provide exceptional customer service to the public, Fleet customers and vendors.
• Answer phone calls and assist with walk-ins from internal customers and the public.
• Type, file and organize technical and financial reports, letters, forms, and records; enter data into asset management software.
• Maintain inventory of administrative supplies; order supplies for the Division; and prepare and submit invoices for payment through check requests and purchase requisitions.
• Track internal purchases and employee allowances such as safety boots, tool allowances, shop supplies, employee training and shop tools.
• Operate and coordinate maintenance and repair of all types of office machines including phone, fax machine, copier, printers and computer terminals.
• Post and reconcile Purchase Card receipts for staff.
• Maintain vehicle licensing and registration process; coordinate title work with City Accounting staff.
• Coordinate Fleet Services’ Records Retention Program in accordance with City and State regulations.

Skills

Fluent English

Basic arithmetic

Filing

Education

High school diploma or GED

Tools

Word

Excel

Google Suite

Job description

City of Abilene, Texas is seeking an Office Assistant for Fleet Services to perform reception and clerical duties, including data entry into asset management software and handling invoices.

The role requires the ability to balance cash, maintain records, provide exceptional customer service, and use Word, Excel, and Google Suite; a high school diploma or GED and a Texas driver's license are preferred.