Fleet Service Manager

Wayve; United States; On-site; USD 57,000 - 95,000; Full time

Job summary

Wayve in Japan is seeking a Fleet Service Manager to lead a team of Fleet Servicing & Maintenance Technicians, ensuring high uptime and safe operations for the autonomous vehicle fleet. You will oversee preventive and reactive maintenance and coordinate with Field Engineering Leads and Heads of Geo to align servicing with business goals.

This role is on-site at our Tokyo and Yokohama offices. Ideal candidates have automotive fleet servicing leadership experience, strong data-driven mindset, and

Qualifications

• Proven experience as a Service Manager in automotive fleet servicing.
• Leadership and team development of technicians.
• Skilled in scheduling and workflow optimization.
• Strong knowledge of health, safety, and regulatory compliance.
• Experience with data-driven maintenance decisions.
• Excellent communication with internal and external partners.
• English fluency required; Japanese ability is a plus.
• Knowledge of ADAS technology is advantageous.

Responsibilities

• Fleet Availability & Operational Efficiency – Ensure high vehicle uptime by optimising servicing/inspection schedules and minimising downtime.
• Cost Control & Budget Management – Manage fleet maintenance costs, track expenditures, and implement cost-saving initiatives without impacting service quality.
• Compliance, Safety & Regulatory Adherence – Ensure all servicing and maintenance operations comply with safety regulations, industry standards, and internal policies.
• Fleet Upgrades & Deployment Coordination – Oversee mechanical and servicing-related upgrades while minimising operational disruptions.
• Team Leadership & Workforce Management – Lead and develop Fleet Servicing & Maintenance Technicians, ensuring efficient servicing operations.
• Data-Driven Decision Making & Reporting – Analyse fleet maintenance data to improve servicing schedules, reduce downtime, and enhance overall fleet performance.
• Continuous Improvement & Best Practices – Drive efficiency improvements, implement best practices, and maintain industry-leading fleet servicing operations.

Skills

Fleet Servicing Leadership

Maintenance Planning

Operational Management

Safety & Compliance

Data Analysis

Stakeholder Engagement

English Fluency

ADAS Knowledge

Education

L2 Automobile Mechanic certification

Job description

Before the detail, here's the challenge you'd help us solve.

We build the embodied intelligence that moves real vehicles safely, and the ecosystem a billion machines will run on in the future. Very few people in AI can say this. Every role here, whatever the team, plugs into that.

Here’s what this particular role covers.

The Role

The Fleet Service Manager is responsible for ensuring the seamless servicing, maintenance, and operational readiness of the autonomous vehicle fleet. Leading a team of Fleet Servicing & Maintenance Technicians, they oversee preventive and reactive maintenance, ensuring high fleet availability while adhering to strict safety and compliance standards. Their primary goal is to maximise vehicle uptime, optimise workshop operations, and drive efficiency in fleet servicing.

This role requires strong leadership, operational oversight, and close collaboration with Field Engineering Leads and Heads of Geo to align servicing efforts with business needs. While not a shift-based role, flexibility may be required to support urgent fleet servicing needs. As a critical player in a pioneering AV fleet servicing function, the Fleet Service Manager will drive best practices and innovation in next-generation vehicle maintenance.

Key responsibilities:

• Fleet Availability & Operational Efficiency – Ensure high vehicle uptime by optimising servicing/inspection schedules and minimising downtime.
• Cost Control & Budget Management – Manage fleet maintenance costs, track expenditures, and implement cost-saving initiatives without impacting service quality.
• Compliance, Safety & Regulatory Adherence – Ensure all servicing and maintenance operations comply with safety regulations, industry standards, and internal policies.
• Fleet Upgrades & Deployment Coordination – Oversee mechanical and servicing-related upgrades while minimising operational disruptions.
• Team Leadership & Workforce Management – Lead and develop Fleet Servicing & Maintenance Technicians, ensuring efficient servicing operations.
• Data-Driven Decision Making & Reporting – Analyse fleet maintenance data to improve servicing schedules, reduce downtime, and enhance overall fleet performance.
• Continuous Improvement & Best Practices – Drive efficiency improvements, implement best practices, and maintain industry-leading fleet servicing operations.

About you

In order to set you up for success as a Fleet Service Manager at Wayve, we’re looking for the following skills and experience.

Essential

• Proven Experience in Automotive Fleet Servicing – Extensive experience as a Service Manager in a dealership, fleet management, or automotive servicing environment.
• Leadership & Team Management – Strong ability to lead, coach, and develop a high-performing team of Fleet Servicing & Maintenance Technicians.
• Operational & Project Management Expertise – Skilled in scheduling, resource allocation, and workflow optimisation to ensure efficient servicing operations.
• Health & Safety Compliance Knowledge – Deep understanding of industry safety regulations, risk management, and compliance within fleet servicing environments.
• Excellent Communication & Stakeholder Engagement – Ability to liaise effectively with internal teams, leadership, and external partners to align maintenance operations with business needs.
• Customer-Centric & Results-Driven Mindset – Committed to maintaining high fleet availability and operational efficiency while meeting business objectives.
• Data Analysis & Performance Optimization – Proficiency in tracking maintenance KPIs, analysing fleet performance data, and driving continuous improvements.
• Process Development & Continuous Improvement – Experienced in refining servicing workflows, implementing best practices, and adopting new technologies to enhance efficiency.

Desirable:

• Knowledge of ADAS technology and on-road testing requirements is highly advantageous.
• L2 Automobile Mechanic certification.
• Japanese language ability: JLPT N2 or above (fluent).
• English language ability: Fluent.

Additional requirements:

• This role is Monday to Friday.
• On-site at our office in Tokyo and Yokohama.
• All applications are required to disclose any second job as part of the application process.
• All applications will be subject to a health check before/after.
• Employment is contingent upon passing training, pre-employment checks and ongoing drug/alcohol testing, in accordance with our policy.

A quick, honest note before you apply.

Wayve is not a mature, fully-structured place with the playbook already written. Much of how we work is still being written, and if you join, you’ll help write it. That suits people who want real ownership more than people who need a settled structure from day one.

If that sounds like the kind of problem you want to spend your time on, we’d really like to hear from you.