Fleet Service Lead: Automotive Ops & Leadership

Harris County; Houston (TX); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Sick leave

Comprehensive benefits

Retirement plan

Training and career growth

Job summary

Harris County Universal Services Fleet Services seeks an Assistant Service Manager to lead technicians, review repairs, and manage workflow. You will be the operational liaison between Service Management and shop floor leadership, ensuring efficient repair completion and high customer satisfaction.

Strong communication and independent judgment are essential in this high-volume fleet setting. You will coordinate priorities with the Team Lead and Service Manager, document requests, and translate

Qualifications

• 3 years of Customer Service experience with a Positive and Flexible Attitude.
• 5 years of Automotive Repair experience.
• High school diploma or equivalent.
• Associate degree in automotive technology or related field (preferred).
• ASE certifications preferred.
• Valid driver’s license with a clean driving record.

Responsibilities

• Coordinate vehicle service appointments, maintenance activities, repair timelines, and service priorities.
• Serve as a primary point of contact for County departments regarding vehicle service needs, repair status, and maintenance concerns.
• Accurately document customer concerns and repair requests using fleet management software.
• Prepare, review, and communicate repair estimates and expected costs to obtain approval from County departments.
• Track vehicle repairs and proactively communicate repair progress, delays, changes in scope, and expected completion timelines.
• Maintain high levels of customer satisfaction through professional communication, responsiveness, and follow-through.
• Answer incoming calls and provide accurate vehicle status and repair information.
• Translate technical repair information into clear, understandable communication for customers and County stakeholders.
• Address customer concerns and elevate service issues to the Service Manager when appropriate.
• Provide direct supervision and day-to-day leadership to assigned Service Technicians.
• Establish and manage technician work schedules to maintain adequate staffing and operational coverage.
• Review and approve technician timesheets, attendance records, leave requests, and related timekeeping documentation in accordance with County policies.
• Monitor technician attendance, productivity, work quality, repair documentation, and adherence to established Fleet Services standards.
• Conduct employee performance evaluations and provide ongoing coaching, feedback, and performance expectations.
• Identify technician training and development needs and coordinate with the Service Manager and Team Lead to support employee development.
• Address performance, attendance, conduct, or quality concerns and elevate formal personnel matters to the Service Manager as appropriate.
• Reinforce workplace expectations, safety requirements, professionalism, teamwork, and accountability.
• Support onboarding, orientation, and development of newly assigned technicians.
• Meet routinely with the Service Manager and Team Lead to review shop workload, repair priorities, technician capacity, vehicle readiness, and pending completions.
• Coordinate repair assignments in alignment with technician capabilities, Team Lead recommendations, customer priorities, and operational needs.
• Monitor vehicles throughout the repair process and identify stalled work, aging repairs, approval delays, parts constraints, or other barriers affecting completion.
• Ensure technicians have approved estimates, required documentation, parts availability information, and administrative support necessary to complete repairs.
• Communicate workflow challenges, staffing constraints, parts delays, approval bottlenecks, and operational risks to the Service Manager.
• Escalate issues requiring Service Manager or senior leadership support.
• Support monitoring of repair cycle times, technician productivity, shop throughput, vehicle downtime, and workflow efficiency.
• Assist in balancing workload across technicians and work areas based on operational demand.
• Serve as an automotive subject matter resource for technicians, customers and Service Management.
• Review technician findings, repair recommendations, and estimates for completeness, technical reasonableness and alignment with Fleet Services and OEM standards.
• Assist with difficult diagnoses, repeat repair concerns, unusual failures, and repairs requiring additional technical review.
• Help determine when additional diagnostic testing, technical assistance, vendor support, or escalation is appropriate.
• Support technicians in identifying appropriate repair procedures, service information, diagnostic resources, and next steps.
• Help prevent unnecessary parts replacement, excessive diagnostic time, and repeat repairs by encouraging sound diagnostic practices.
• Communicate recurring repair trends, technical concerns, tooling needs, or training opportunities to the Service Manager.
• Conduct or assist with quality assurance inspections on vehicles repaired in-house or by outside vendors to ensure work meets Fleet Services standards and specifications.
• Verify that completed repairs align with approved work orders and documented repair concerns prior to vehicle release.
• Confirm that safety-critical repairs involving systems such as brakes, steering, suspension, tires, electrical and related components meet applicable standards.
• Identify incomplete work, repair discrepancies, repeat concerns, or quality issues and coordinate corrective action before vehicle release.
• Support investigation of comebacks, rechecks and repeat repairs to help identify root causes and prevent recurrence.
• Ensure repairs are appropriately verified before vehicles are returned to County departments.
• Maintain accurate, timely and complete documentation within fleet management and timekeeping systems.
• Review work orders and repair documentation for completeness, accuracy and appropriate supporting information.
• Ensure compliance with County policies, Fleet Services procedures, safety requirements and operational standards.
• Support coordination between Service staff, Parts personnel, vendors and other Fleet functions to maintain workflow efficiency.
• Assist the Service Manager with operational reporting, performance monitoring, staffing needs and service-related administrative activities.
• Perform additional duties as assigned by management to support Fleet Services operations.

Skills

Customer service

Leadership

Communication

Organization

Time management

Microsoft Office

Driver's license

Education

High school diploma or equivalent

Associate degree in automotive technology or related field (preferred)

ASE certifications

Tools

Microsoft Office

Job description

Harris County Universal Services Fleet Services seeks an Assistant Service Manager to lead technicians, review repairs, and manage workflow. You will be the operational liaison between Service Management and shop floor leadership, ensuring efficient repair completion and high customer satisfaction.

Strong communication and independent judgment are essential in this high-volume fleet setting. You will coordinate priorities with the Team Lead and Service Manager, document requests, and translate