Fleet Safety Coordinator - First Shift

Forward Air Corp.; Groveport (OH); On-site; USD 26,000 - 36,000; Full time

Job summary

Forward Air Corp. seeks a FleetSafety Coordinator - Driver Compliance to maintain fleet safety posture and FMCSA compliance. You will manage driver qualification files, activate drivers for dispatch, and verify DOT items in line with policy.

Qualifications include a high school diploma, DOT knowledge, and strong written/verbal communication. The role requires attention to detail, confidentiality, and ability to handle a heavy workload in a fast-paced environment.

Qualifications

• Graduation from high school or GED equivalent.
• Computer skills: Outlook, Excel, Word, Internet, AS400.
• Strong interpersonal & communication skills, compliance, auditing.
• Familiar with DOT/Agency compliance concepts, practices, procedures.
• Excellent writing and proofreading; strong verbal and organizational skills.
• Goal oriented and self-managing with time and project focus.

Responsibilities

• Ensure driver qualification files comply with Part 391 and policy.
• Complete employment verifications and track gaps.
• Keep initial compliance items (license, DOT physical, self-certification) up to date.
• Distribute self-certification physical reports to operations groups.
• Activate drivers to active dispatch status per Part 391; inform status changes.
• Confirm DOT physical, drug screening and insurance requirements per Part 391.
• Ensure contractors meet insurance requirements.
• Activate and place in safety reviews drivers, tractors, and contractors.
• Notify insurance of additions/changes.
• Assist Safety Department with phone inquiries and greet guests.
• Other duties as assigned.

Skills

DOT Compliance

Confidential Capacity

Fast-paced Environment

Heavy Workload

Deadline Driven

Verbal & Written Communication

Team Relationships

Education

High School Diploma or GED

Tools

AS400

Outlook

Excel

Word

Internet

Job description

Position: FleetSafety Coordinator - Driver Compliance

Pay Rate: $22 per hour

Schedule: Mon - Fri 8am - 5pm

Job Description:

The Fleet Safety Coordinator, Driver Compliance, will be required to sustain the company’s safety rating and ensure compliance with FMCSA regulations and company standards.Ensure driver qualification files are in compliance with DOT and company policy.Previous experience in transportation safety coordination is recommended.

Core Responsibilities & Duties:

• Ensure driver qualification files are in compliance with Part 391 and company policy
• Complete necessary employment verifications, contact attempts and account for gaps in driver qualification files
• Ensure that all initial compliance items (license status, DOT physical and DOT physical self-certification) are up to date
• Distribute self-certification physical report/update to all operations groups
• Driver qualification activation - ensure activation requirements (in accordance with Part 391 and company policy) are met to activate the driver to active dispatch status and communicate that activation or reason for status pending to Safety and Operations management
• Confirm all required new driver qualification requirements (DOT physical, drug screening and insurance) in accordance with Part 391 and ensure key compliance objectives are met
• Ensure appropriate insurance requirements are met for contractors
• Activate and place in compliance review drivers, tractors and contractors in the various safety and operations systems and ensure O/O insurance binders are activated and cancelled in accordance with status changes
• Communicate DOT Regulations and DOT interpretations in compliance with the Federal Motor Carrier Safety Regulations
• File and fax documents
• Copy and distribute documents as requested
• Transfer drivers from various statuses between company subsidiary motor carriers
• Notify insurance company of additions and changes
• Assist all Safety Department incoming phone calls and inquiries
• Greet guests to the Safety Department and provide the requested assistance
• Other duties as assigned

Qualifications:

• Graduation from high school or GED equivalent
• Computer skills: Outlook, Excel, Word, Internet, AS400
• Requires strong interpersonal & communication skills, compliance, implementation, and auditing tasks
• Must be familiar with standard DOT or Agency Compliance concepts, practices, and procedures
• Excellent writing & proof-reading skills as well as superior verbal & organizational skills
• Goal oriented, self-managing with time & project consideration

Skills:

• Knowledge of standard DOT Compliance concepts, practices, & procedures
• Work in a "Confidential Capacity"
• Ability to work in a fast-paced environment
• Ability to handle a heavy workload
• Ability to carry out assigned projects to their completion and meet various and required deadlines
• Ability to communicate effectively verbally and in writing
• Ability to establish and maintain effective working relationships with employees, drivers, and managers

Forward Air is an Equal Opportunity employer.