Compliance Coordinator

VIP LOGISTICS LLC; Ira Township (MI); On-site; USD 52,000 - 78,000; Full time

Job summary

VIP LOGISTICS LLC is seeking a DOT Safety Compliance Coordinator to ensure adherence to DOT and FMCSA regulations, oversee driver qualification files, and manage safety programs. The role includes audits, training, and acting as the liaison with regulatory agencies to drive continuous improvement in transportation safety.

Qualifications

• High school diploma required; college preferred.
• Experience in a compliance, safety, or administrative role, preferably in transportation or logistics.

Responsibilities

• Ensure compliance with DOT and FMCSA regulations (49 CFR).
• Maintain and audit Driver Qualification Files (DQFs).
• Monitor Hours of Service (HOS) logs and ELD records.
• Oversee drug and alcohol testing programs (pre-employment, random, post-accident, reasonable suspicion).
• Track and manage driver credentials (CDLs, medical cards, MVRs).
• Coordinate DOT inspections, audits, and corrective action plans.
• Maintain vehicle files, inspection records, and maintenance documentation.
• Monitor CSA scores and implement improvement strategies.
• Develop and deliver safety training and orientation programs.
• Serve as the primary point of contact for DOT and regulatory agencies.

Skills

Organizational skills

Attention to detail

Communication skills

MS Office

Multitasking

Interpersonal skills

Education

High school diploma

Bachelor's degree preferred

Tools

Driver Qualification File audits

Job description

The DOT Safety Compliance Coordinator is responsible for ensuring that the company complies with all applicable Department of Transportation (DOT) and Federal Motor Carrier Safety Administration (FMCSA) regulations. This role focuses on driver qualification, vehicle compliance, safety programs, audits, and ongoing monitoring to reduce risk and maintain regulatory compliance.

Key Responsibilities

• Ensure compliance with DOT and FMCSA regulations (49 CFR)
• Maintain and audit Driver Qualification Files (DQFs)
• Monitor Hours of Service (HOS) logs and ELD records
• Oversee drug and alcohol testing programs (pre-employment, random, post-accident, reasonable suspicion)
• Track and manage driver credentials (CDLs, medical cards, MVRs)
• Coordinate DOT inspections, audits, and corrective action plans
• Maintain vehicle files, inspection records, and maintenance documentation
• Monitor CSA scores and implement improvement strategies
• Develop and deliver safety training and orientation programs
• Serve as the primary point of contact for DOT and regulatory agencies
• Keep current with changes in transportation safety regulations
• Support internal safety policies and continuous improvement initiatives

Skills and Competencies

• Strong organizational and administrative skills with attention to detail.
• Excellent written and verbal communication skills, with the ability to draft clear and concise documents such as SOPs and reports.
• Strong multitasking abilities, detail-oriented, and self-motivated
• Professional demeanor with both internal and external contacts including personal appearance and friendly, courteous treatment of peers and people at all levels inside and outside the organization
• Proficient computer and data entry skills with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and the ability to learn new systems quickly
• Ability to build and maintain effective customer and professional relationships through strong interpersonal skills with emphasis on relationship building and consistent demonstration of solid professional judgment
• Ability to adapt and work in a fast-paced environment
• Excellent communication skills, including verbal, written, and listening skills

Minimum Qualifications

• Minimum High school, college preferred
• Experience in a compliance, safety, or administrative role, preferably in a transportation or logistics preferred.

Preferred

• Bachelor's Degree in business related field
• Knowledge of regulatory standards (e.g., DOT, FMCSA) and safety practices.
• 1 year or more of experience in a transportation compliance role or equivalent combination of education and experience